Community Assets Coordinator

Cohere Life, Inc.•Mesa, AZ

7d•$24 - $29•Onsite

About The Position

The Community Assets Coordinator (the “Coordinator”) for Eastmark will actively support the community values, vision, and philosophies, while demonstrating a style of support and organization that allows residents needs to be met with a high level of satisfaction. The Coordinator will provide a warm, welcoming, professional approach when interacting with residents, colleagues and vendors while utilizing their knowledge of landscape and facilities operations. Specifically, the Coordinator will monitor the operational needs of community amenities and common areas to ensure optimal care and function and, as necessary, carry out maintenance and repair functions with assistance from vendors as needed.

Requirements

College coursework and/or equivalent skill-based technical training is preferred.
Working knowledge of the local landscape maintenance industry required.
Ability to communicate effectively with a team of skilled and technically trained consultants and contractors required.
Ability to work in a team environment and on multiple projects simultaneously required.
Proficient in Microsoft Excel, Word, databases, and various project applications required.
Maintain CPR, First Aid and AED certifications.
Ability to provide one’s own transportation; must have a current drivers’ license and an acceptable driving record.

Nice To Haves

Experience in landscape management, construction, arboriculture, water management, facilities management, building trades, and swimming pool maintenance is highly desired.
Solid knowledge of plant palettes common to an Arizona landscape preferred.
Fluency in Spanish is preferred.

Responsibilities

Coordinate and monitor on-going landscape maintenance and installation projects.
Anticipate, analyze, and resolve field operational problems in a timely manner.
Assist with requests to vendor & contractor for bids & proposals.
Assist with budget preparation; manage maintenance budgets and schedules as required.
Assist with maintaining an up-to date tree inventory database system.
Prepare weekly reports on landscape repairs, fountains, playground equipment and maintenance concerns.
Attend regularly scheduled landscape coordination meetings with landscape partners.
Submit work orders as required and follow-up to ensure resolution.
Respond to inquiries from community stakeholders regarding landscape maintenance protocol and concerns by conducting inspections and other tasks.
Coordinate with Operations Team to track & resolve landscape related community concerns (CCFs) and work orders.
Maintain and track requests (locations, entity, and other details) for community wide tree and plant replacement projects.
Coordinate and monitor facility service, maintenance and renovation projects including pools and water features.
Assist with scheduling, repairing, maintaining all outdoor structures, amenities, lighting, etc. that may fall under the responsibility of the Association. This may include responsibilities such as CFD roadways, street lighting, etc.
Assist with amenity inventories.
Assist with the coordination of consultants, including site evaluations, internal concept development, and review of plans and specifications.
Assist in record keeping of turnover documentation from the Developer to the Association.
Assist with processing landscape and facilities related expenses for payment.
Assist the Director, Community Assets with preparing master contract documents, addendums and change orders for landscape and facilities related contracts.
Ensure collection, tracking and verification that contracted vendors are in compliance with insurance requirements.
Assist the Senior Landscape and Facilities Manager with electronic filing of documents in SharePoint and the community website.
Attend after-hours meetings and events as needed.
Other responsibilities as assigned.