Community Action Program Management Assistant

Maricopa County • Phoenix, AZ

2d • $23 - $39 • Hybrid

About The Position

The Community Action Program Management Assistant performs a broad range of activities that support the work of the Community Services Division in addressing the causes of poverty in local communities throughout Maricopa County. As the Community Action Program Management Assistant, you are responsible for supporting and staffing a 15-member Community Action Commission consisting of public elected officials and key community stakeholders, tracking ongoing compliance with 54 Standards to achieve organizational excellence, and monitoring the Division’s 5-Year Strategic Plan. You will also compile and submit a wide variety of federal reports, track performance metrics, conduct special projects, coordinate board orientation and training, and prepare various correspondence and management reports for distribution to multiple stakeholders. Apply today to become our Community Action Program Management Assistant and make a difference every day!

Requirements

• Two years of responsible related administrative experience
• One year of experience coordinating and administering public programs and services
• Associate’s degree in a field related to administering public programs and services
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis
• Must complete a background check and fingerprint identification upon hire to successfully secure an Arizona Department of Public Safety Fingerprint Clearance Card

Nice To Haves

• Experience working with governing or advisory boards or commissions and communicating with key groups or community stakeholders
• Experience managing data systems, performance dashboards, or reporting tools in a public service or nonprofit environment
• Proficiency in data analysis software (e.g., Excel, Power BI) and familiarity with federal reporting platforms
• Experience managing data systems and performance dashboards to monitor program outcomes, identify trends, and support strategic decision-making
• Familiarity with federal and state reporting requirements, including experience compiling and submitting demographic, financial, and programmatic reports.
• Knowledge and experience with the Results-Oriented Management and Accountability (ROMA) reporting.
• Exceptional organizational skills and a strong ability to manage multiple projects, deadlines, and compliance requirements simultaneously

Responsibilities

• Provide leadership support on continuous improvement processes
• Develop, compile, and submit complex demographic and programmatic reports on a monthly, quarterly, and annual basis; maintain and submit compliance documents using a web-based application throughout the calendar year
• Provide oversight and training/ technical assistance to subrecipients (local CAP offices) in the submission of ROMA reports
• Staff the Maricopa County Community Action Commission, and facilitate compliance with federal requirements, including board composition, democratic selection process, meeting frequency, and oversight procedures, including the development of Board agendas, data presentations in adherence to Arizona open meeting laws
• Develop and maintain board bylaws, meeting minutes, dashboard indicators, and support sub-committees and ad hoc committees as needed
• Coordinate or provide commission orientation, annual training, and strategic planning sessions, and maintain documentation for program audits
• Assist in the development of a 5-year strategic plan, including assessment, planning, implementation, results, and evaluation
• Track the achievement of goals, objectives, and program outcomes using federal guidelines and reporting formats
• Collaborate with internal teams and external partners to ensure data integrity, consistency, and alignment with federal and state reporting requirements

Benefits

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance with a hybrid work schedule option
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including healthcare premium discounts
• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree