Communications Supervisor

City of New York • New York, NY

4d

About The Position

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve. - Commitment: Dedicated to the mission at all times - Accountability: Responsible to each other and the community - Resilience: Adapt in the face of adversity - Excellence: Achieve and maintain the highest quality - Service: Innovate to meet evolving needs The OCME Communications Unit operates 24/7, performing the critical function of receiving, documenting, and appropriately routing all death reports. Additionally, the Unit is the immediate interface with the public’s incoming agency calls and functions to route calls appropriately within the agency. Reporting directly to the Communications Lead Supervisor, with latitude for independent initiative and judgment, the Communications Supervisor will facilitate communication between OCME Forensic Investigations and Operations personnel and relevant stakeholders reporting deaths to the OCME. Typical tasks include but are not limited to the following:

Requirements

• 1. A baccalaureate degree from an accredited college or university; or 2. An associate degree from an accredited college or university and two years of satisfactory, full-time experience responding to inquiries utilizing computers, databases and information technology systems for researching the answers to questions in a customer service, help desk or public information capacity; or 3. A four-year high school diploma or its educational equivalent and four years of satisfactory, full-time experience as described in "2" above; or 4. A satisfactory combination of education and experience.
• Satisfactory, full-time experience working for a New York City government agency responding to inquiries utilizing computers, databases and information technology systems for researching the answers to questions in a customer service, help desk or public information capacity may be substituted on the basis of one year of NYC government work experience for two years of the experience described in "2" above.
• College credit may be substituted for the experience in a customer service, help desk or public information capacity on the basis of 30 semester credits for each year of the experience described in "2" above.
• However, all candidates must possess a four-year high school diploma or its educational equivalent.
• To be eligible for assignment to Assignment Level II, candidates must have, in addition to meeting the above Qualification Requirements, one more year of the satisfactory full-time experience described in "2" above.
• To be eligible for assignment to Assignment Level III, candidates must have, in addition to meeting the Qualification Requirements for Assignment Level I, two more years of the satisfactory full-time experience described in "2" above.

Responsibilities

• Provides guidance and support to Communications Specialists in the handling of incoming calls
• Provides situational awareness and support to the on-duty Tour Commander (TC) and Administrator on Duty
• Triages and oversees the transportation assignment of decedents
• Ensures proper follow-up on cases, including outstanding documentation and necessary call backs to various healthcare facilities
• Provides new-hire and continuous training to Communications Specialists on unit and agency policies and procedures and ensures staff compliance
• Maintains adequate coverage for operations ensuring fair and transparent management of timekeeping, including unit scheduling and timecard approvals
• Provides routine quality assurance of Communications Specialists case documentation, including review of death reports and written correspondence
• Advises the Communications Lead Supervisor on operational and personnel issues, prepares supervisory reports, and handles annual evaluations for staff
• Performs all Communications Specialist duties, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees