Communications Program Coordinator/Board Clerk

State of Oklahoma

About The Position

This position is responsible for two major functions in the Communications Department including serving as the clerk to the OPERS Board of Trustees and coordinating communications programs. This position reports to the Communications Manager.

Requirements

Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.
Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.

Nice To Haves

Five years of technical clerical work.
Experience working as a clerk or secretary supporting a Board of Trustees or other governing body.
Experience working with content management systems.

Responsibilities

Serves as the clerk for Board of Trustees and committee meetings by recording official proceedings and preparing meeting minutes.
Provides administrative support for Board meetings and events, including preparation, compilation, and distribution of materials, coordination of workflows, logistical support for in-person and virtual meetings, completion of required meeting notices and filings, and monitoring attendance and quorum status.
Maintains official Board records and documentation, including Board member oaths of office and other statutorily required filings.
Maintains the internal Board of Trustees website and document library.
Coordinates planning, scheduling, and logistics for events.
Collects and reports performance and engagement data, including the maintenance of published dashboards.
Maintains and organizes the online publication and document library and supports compliance with applicable laws, policies, and standards related to agency publications.
Coordinates and supports agency correspondence and mailings, including preparation of data and materials, maintenance of contact lists, and coordination with third-party providers, as needed.
Provides secondary review of forms and publications for accessibility compliance.
Performs other duties as assigned.