Communications & Marketing Coordinator

GM•Warren, MI

3d•Hybrid

About The Position

We are searching for a Communications & Marketing Coordinator to help run the day‑to-day engine of our newly combined Communications & Marketing organization. In this role, you’ll sit within the business planning / chief of staff team and play a critical part in keeping the function organized and aligned – owning centralized calendars, supporting core processes and tools, and coordinating key moments like leadership meetings and APMs. The ideal candidate brings strong organizational and project‑management skills, excellent attention to detail, and a collaborative, problem‑solving mindset. You are proactive, comfortable working across levels and time zones, and excited to learn how the business operates – acting as a reliable hub for information, coordination, and follow‑through across the broader team.

Requirements

3+ years in communications, marketing, or events coordination (e.g., helping run town halls, newsletters, content calendars, launches, or engagement programs)
Experience as a team coordinator, communications coordinator, or executive/admin support role in a large, matrixed organization
Strong organizational and project‑management skills – able to manage multiple calendars, timelines, and workstreams at once
Excellent written and verbal communication skills; able to draft clear internal notes
Comfortable working with cross‑functional teams and building relationships at all levels
High attention to detail, sound judgment, and discretion when handling confidential information
Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint) and collaboration tools (e.g., Slack, SharePoint/OneDrive, GM One)
Proactive, solution‑oriented mindset and willingness to learn the business and stretch into new projects

Responsibilities

Support CCMO office and leadership team with scheduling, agendas, and follow‑ups
Help maintain centralized org calendars and ensure key stakeholders are in the right rooms.
Maintain shared trackers, templates, and GM One / SharePoint / Slack spaces for the combined org.
Help standardize and improve core processes (intake, decision logs, recaps, action tracking).
Maintain and update email DLs and Slack channels for Comms & Marketing.
Coordinate onboarding logistics: meeting invites, DLs, tools access, resources.
Partner with HR/admins on badges, workspace and basic setup for new hires and transfers.
Provide coordination and logistics for APMs, such as catering, transportation and room set up
Support tracking of T&E, invoices, and simple vendor/admin docs (in partnership with EAs and Finance).
Help with practical logistics for visiting leaders and teams (e.g., onsite agendas, room holds).
Assist with special projects (consultant visits, offsites, strategic workstreams) as needed.
Serve as backup support for the Executive Assistant team during PTO or peak periods.