Communications Associate, Email Marketing & Newsletter Publishing (Remote)

Ballotpedia

18d • $45,000 - $50,000 • Remote

About The Position

Ballotpedia is seeking a detail-oriented, 100% remote Communications Associate, Email Marketing & Newsletter Publishing, to support the delivery and growth of our email newsletter and email marketing programs.
The Communication Associate coordinates the distribution of Ballotpedia newsletters and email content and serves as the final quality checkpoint before newsletter and email content reaches readers, and plays a key role in supporting Ballotpedia’s broader email marketing efforts. In addition, this role supports Ballotpedia with reader and candidate inquiries received through Ballotpedia’s public inbox and collaborates closely with members of the Communications team on special projects.
This position is ideal for someone who thrives in a process-driven environment and takes pride in producing accurate, high-quality communications. The role is well-suited for a professional looking to take their career in email marketing and newsletters to the next level while working as part of a multidisciplinary communications team.

Requirements

• A demonstrated passion for Ballotpedia’s mission.
• A collaborative, service-oriented mindset and a positive, team-focused approach to work.
• Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously.
• Excellent written communication and proofreading skills.
• Strong organizational and project management abilities.
• Comfort working with digital publishing, email marketing, or communications tools, as well as spreadsheets and Google Workspace applications (e.g., Google Sheets, Docs, and Drive).
• Familiarity with project management systems such as Asana or similar tools.
• To join Ballotpedia, you must have a computer with Internet access.
• Ballotpedia uses the Google Suite (Gmail, Google Calendar, Drive, and more), Slack, and Asana to accomplish our goals.

Nice To Haves

• Experience with content publishing tools, social media platforms, or basic multimedia editing.
• Interest in or experience using AI tools to increase productivity.

Responsibilities

• Coordinate and distribute Ballotpedia’s daily, weekly, and monthly email newsletters.
• Support targeted email communications to specific audiences, such as candidates, educators, local organizations, and research clients.
• Maintain newsletter templates, landing pages, and email signup forms.
• Coordinate publishing timelines, including special editions and holiday schedules.
• Ensure accuracy, formatting, and quality control across all outgoing email communications.
• Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox.
• Provide helpful responses to reader and candidate questions or route inquiries to the appropriate internal teams.
• Identify and report errors or issues raised by readers and coordinate follow-up as needed.
• Support Ballotpedia’s commitment to responsive and professional engagement with its audience.
• Assist with gathering and reporting key email performance metrics.
• Support team workflows and project coordination using communication and project management tools.
• Help lead recurring team coordination meetings and publishing workflows.
• Contribute to additional Communications team projects, including proofreading, document review, presentation preparation, and content support.
• Provide occasional support for video publishing, social media coordination, and special communications projects.

Benefits

• In addition to salary, Ballotpedia offers an annual benefits stipend equivalent to $8,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible.
• Ballotpedia has a flexible work environment, BP Flex, in which every employee enjoys unlimited vacation and flexibility in scheduling.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed