Communications and Events Specialist - Salve Regina University

Salve Regina University•Newport, RI

42d

About The Position

BASIC FUNCTION: The Communications and Events Specialist supports Salve Regina University's Circle of Scholars, a lifelong learning institute serving adults aged 50 and older from the local community. The program comprises more than 100 seminars per year, over 1,000 members, 60 instructors, and membership events. Working collaboratively with the Program Director and the Membership and Operations Specialist, this position assists in executing program objectives, managing operations, and enhancing member engagement through effective communication and event coordination. This position is 25 hours per week.

Requirements

Bachelor's degree and 3-5 years of related experience.
Excellent written and verbal communication skills.
Strong interpersonal and customer service skills, with the ability to engage effectively with older adults.
Demonstrated project management, organizational, and problem-solving abilities.
Exceptional attention to detail and accuracy.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Access.
Ability to learn and use communication tools (e.g., Mailchimp) and online meeting platforms (e.g., Zoom, Webex).
Ability to set up and support classroom media equipment.
Self-motivated, able to work independently and collaboratively.
This position could occasionally require bending, reaching, ascending and descending stairs, standing, walking, pushing, pulling, lifting, talking, and hearing.
A valid driver's license is required.

Nice To Haves

Familiarity with presentation creation, editing, and software features is desirable.
Knowledge of current events, history, the arts, and other possible seminar topics is highly desirable.

Responsibilities

Manage logistics and promotion for summer community events.
Manage special seminar sessions, off-site visits, walking tours and seminar luncheons.
Coordinate international travel program and fundraising campaigns.
Assist with instructor and leadership council meetings and events.
Organize the annual June reception for members and instructors.
Design, write, and distribute newsletters, event announcements, member updates and other communications using platforms such as Mailchimp.
Set up and support classroom and lecture media (video recording, presentations, microphones, etc.).
Assist with seminar registration and membership enrollment using the program management software.
Respond to member and instructor inquiries promptly and professionally, exercising sound judgment and problem-solving in public-facing situations.
Oversee operational aspects during the Program Director's absence or during peak demand periods.
Provide general administrative and project support as needed.
Work directly with staff from media services, IT, the business office, advancement, conferences and events, and other departments as necessary.
Perform other duties as required by the Program Director.

Benefits

health, dental and vision coverage available on the first of the month following date of hire
403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
long-term disability coverage
employer-paid life and AD&D insurance
up to 100% free tuition at Salve for eligible employees and qualified dependents
robust wellness program and free access to the on-campus Fitness Center
supplemental life insurance for employees and dependents
supplemental insurance coverage through Aflac
Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
discounted pet insurance through ASPCA
student loan forgiveness assistance program (SAVI)
employee Assistance Program through Coastline EAP
flexible spending health and dependent care accounts
health savings accounts
529 collegebound saver program
paid parental leave and adoption assistance