Communications Administrative Assistant

Kimley-Horn • Raleigh, NC

9d • Onsite

About The Position

Kimley-Horn is looking for an Communications Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position.

Requirements

• Self-sufficient with ability to work independently
• Flexible with changing deadlines and priorities
• Capable of managing and balancing multiple tasks/priorities with a sense of urgency
• Highly organized and detail-oriented
• Strong interpersonal and communication skills across vendors, partners, peers, and leaders
• Positive, collaborative, and client-oriented attitude
• Ability to learn new tasks and/or software programs quickly
• Ability to effectively partner with team members and other administrative staff
• Ability to respond quickly and efficiently to requests for assistance
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), including advanced Outlook calendar management and Word mail merges
• Ability to create detailed spreadsheets in Excel with formulas, manage data entry, and organize files in SharePoint

Responsibilities

• Provide administration support for team members: meeting scheduling, expense reporting, shipping, filing, ordering catering, and other similiar activitites
• Manage the online Kimley-Horn store: selecting items, maintaining inventory reports, revolving issues, and other similar activities
• Maintain online photography database (OpenAsset): uploading, labeling, and organizing
• Support special projects and initatives: sourcing and procuring gifts, maintaining and editing spreadsheets, meeting project deadlines, maintaining confidentially
• Sustain relationships with third-party partners and vendors: printers, suppliers, etc

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees