Commercial Sales & Operations Coordinator
Bliffert Lumber•Sun Prairie, WI
13d
About The Position
The Commercial Sales & Operations Coordinator supports a core revenue-generating segment of the company by ensuring organized execution of bids and active opportunities while helping implement scalable systems, including the company’s new CRM platform. This high-impact, internally focused role maintains visibility across the commercial pipeline, supports structured workflow coordination, and enables continued growth through disciplined execution.
Requirements
- 2+ years experience in sales coordination, project coordination, operations support, or executive support
- Strong organization skills and attention to detail
- Comfortable adopting and learning new software platforms (ClickUp experience a plus)
- Clear and professional written communication skills
- Ability to manage multiple priorities in a deadline-driven environment
- Demonstrated initiative with ownership mindset
Nice To Haves
- Experience in construction, building materials, or commercial sales environment
- Familiarity with CRM or workflow management platforms
Responsibilities
- Commercial Communication & Workflow Coordination
- Manage high-volume commercial email communication and prioritize revenue-critical requests
- Maintain organized digital filing and documentation standards
- Track outstanding quotes, pricing requests, and follow-ups
- Draft and prepare communications for review as needed
- Ensure timely routing of information across internal teams
- Bid & Opportunity Coordination
- Maintain master bid calendar and deadline tracking
- Coordinate collection of pricing, takeoffs, and supporting documentation
- Assemble and finalize proposal packages for submission
- Track active bids, rebids, and follow-up timelines
- Maintain real-time visibility into pipeline status
- CRM Implementation & System Management (ClickUp)
- Support implementation and ongoing administration of the company’s CRM platform (ClickUp)
- Enter, update, and maintain accurate opportunity data
- Assist in migrating existing tracking tools into CRM workflows
- Support development and documentation of standardized processes
- Maintain CRM as the commercial team’s single source of truth
- Operational Planning & Execution Support
- Prepare daily and weekly priority summaries
- Maintain dashboards and reporting visibility for active opportunities
- Document repeatable bid workflows and process standards
- Identify workflow gaps and recommend efficiency improvements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
