Commercial Sales Administrative Assistant
About The Position
At By the Yard, we design and build maintenance-free outdoor furniture that's made to last. Our commercial sales team works with distributors, hospitality groups, and businesses nationwide-- and they rely on strong administrative support to keep everything moving. As a Commercial Sales Administrative Assistant, you will be the go-to person for coordinating events, preparing sales quotes and presentations, managing communications, and keeping systems running smoothly. This is a fast-paced, collaborative role that supports meaningful business relationships and contributes to our growing national footprint.
Requirements
- One to three years of experience in administrative support, customer service, or sales coordination
- Excellent communication skills, strong attention to detail, and a proactive mindset
- Ability to stay organized and shift priorities in a dynamic, fast-moving environment
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook 365
- Familiarity with CRM or ERP systems such as HubSpot and Acumatica preferred
- A background in business, marketing, or design is a plus
- High school diploma or equivalent
Nice To Haves
- Familiarity with CRM or ERP systems such as HubSpot and Acumatica preferred
- A background in business, marketing, or design is a plus
Responsibilities
- Support the commercial sales team in day-to-day operations, both in-office and in preparation for events
- Assist with scheduling, logistics, and coordination for trade shows and customer lunch-and-learns
- Prepare sales quotes and orders using Acumatica based on input from the sales team
- Create PowerPoint presentations and sales materials to support customer meetings and events
- Monitor team inboxes and respond to inquiries promptly and professionally
- Enter and maintain accurate contact and lead data in HubSpot, updating workflows as needed
- Help with product sample requests, line drawings, mailings, and catalog fulfillment
- Maintain the commercial team's shared calendar and event schedule
- Provide occasional support to the retail showroom team during absences or special events
- Collaborate with internal departments and external partners to keep projects moving forward
Benefits
- Long-term disability insurance
- 401(k)
- profit sharing
- Paid Time Off
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
