Commercial Office Specialist

Aspen Technology•Medina, MN

15d

About The Position

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community. The Role As a Commercial Office Specialist, you will be responsible for organizing, authoring, and presenting customer-facing responses, including budgetary quotes, requests for information, proposals, market assessments, and contracts. Your Impact For your assigned proposal and contract projects, define the approach, maintain ownership and accountability for the schedule, align the business position to corporate objectives, ensure quality deliverables, and manage full authorization and approval of the final customer-facing package. Review understand RFPs from both nationwide and worldwide AspenTech customers. Ensure financial details for each proposal/contract follow AspenTech's needs for Banking, Legal, Security, Development, Business/Commercial Terms and Conditions. Prepare and manage customer correspondence and communications. Follow and reference historical pricing and market assessments to support internal pricing reviews. Facilitate the corporate authorization and approval process – adherence to corporate guidelines and commercial model. Work with Solutions Engineering, Sales Management, Product Management, and Executive Management to determine approaches and prepare proposals and contract documents. Act as primary point of contact with internal and external customers to provide support, administrative, and organizational services regarding proposals and contracts. Lead and participate in customer meetings and conference calls pertaining to proposals and contracts. Provide up-to-date information into sales pipeline and forecasting data and do so with accuracy and aligned with proposal solutions as iterations are negotiated. Work with a full range of AspenTech staff to identify and document commercial and technical risk for each proposal.

Requirements

Bachelor's Degree in Business, Economics, Communications, Finance, or related field.
Minimum of 2 years experience with proposal and contract administration, or related experience.
Experience and demonstrated ability to use Microsoft Office suite.
Ability to manage several projects simultaneously.
Administrative and organizational skills.
Strong analytical and problem-solving skills, as well as excellent oral and written communication skills are required.
Experience in an international business environment.

Responsibilities

Organizing, authoring, and presenting customer-facing responses, including budgetary quotes, requests for information, proposals, market assessments, and contracts.
Define the approach, maintain ownership and accountability for the schedule, align the business position to corporate objectives, ensure quality deliverables, and manage full authorization and approval of the final customer-facing package for assigned proposal and contract projects.
Review understand RFPs from both nationwide and worldwide AspenTech customers.
Ensure financial details for each proposal/contract follow AspenTech's needs for Banking, Legal, Security, Development, Business/Commercial Terms and Conditions.
Prepare and manage customer correspondence and communications.
Follow and reference historical pricing and market assessments to support internal pricing reviews.
Facilitate the corporate authorization and approval process – adherence to corporate guidelines and commercial model.
Work with Solutions Engineering, Sales Management, Product Management, and Executive Management to determine approaches and prepare proposals and contract documents.
Act as primary point of contact with internal and external customers to provide support, administrative, and organizational services regarding proposals and contracts.
Lead and participate in customer meetings and conference calls pertaining to proposals and contracts.
Provide up-to-date information into sales pipeline and forecasting data and do so with accuracy and aligned with proposal solutions as iterations are negotiated.
Work with a full range of AspenTech staff to identify and document commercial and technical risk for each proposal.