Commercial HVAC Project Manager

Rogers Mechanical Contractors•Charleston, SC

15d

About The Position

Under the direct supervision of the Director of HVAC Construction, Branch Manager, or Senior Project Manager, the Project Manager is responsible for managing all phases of commercial HVAC projects from planning to execution to close-out. This position requires solid planning, management, and communication abilities. Responsible for all deliverables of the project.

Requirements

Able to comprehend and speak English
Demonstrates ability to plan one to two years into the future effectively
Demonstrates interdepartmental collaboration skills and the ability to manage cross functional relationships
Demonstrates working knowledge of company financial goals and how to build profitability
Ability to maintain confidential information and exercise discretion
Effective communication skills, prioritization, and organizational skills
Strong problem-solving and research skills
Proficiency in MS Office, MS Project, Adobe, Vista PM, Bluebeam Revue, Plan Grid, Procore, other GC required software, OneDrive, Google Docs, Google Sheets, ADP Workforce
Ability to interact effectively with general contractors, labor subcontractors and the internal team
Requires attention to detail in trades coordination
Demonstrates organizational and leadership aptitude
Has general knowledge of OSHA safety requirements
Ability to anticipate and be proactive to minimize conflict, problem field conditions, errors, and omission issues on drawings and specifications
Ability to read and comprehend complex instructions, correspondence, memos, drawings
Ability to write moderately complex correspondence
Ability to present information in one-on-one and small group situations to general contractors, labor subcontractors, and the internal team
Bachelor’s degree in construction, engineering, or related field preferred
5+ years of experience in the commercial HVAC industry
Understanding of project management
Experience with driving financial results
Willingness to travel
Valid driver’s license and clean driving record

Nice To Haves

PMP preferred

Responsibilities

Manages projects net revenue of $10MM+
Satisfies stakeholder expectations
Optimizes the use of organizational resources
Capable of effectively managing constraints
Responsible for the project team. Leads the team that is responsible for achieving the project objectives
Responsible for ensuring standardization by following processes and holding accountability
Responsible for timely and transparent information processing and distribution
Professional and courteous communicator: verbal and written
Capable of prioritizing tasks and activities
Makes decisions and executes tasks to maintain projects’ schedules and budgets
Self-sufficient in daily operations that pertain to this position
Responsible for the technical and financial sides of the project
Continuously maintains and helps grow strong relationships with our customers, vendors, and subcontractors
Trains and guides other team members
Participates and helps coordinate Preconstruction meetings with the project team
Responsible for detailed project review. See PM Manual/Job Review Process
Executes and delegates tasks outlined in the Preconstruction schedule
Works with the Preconstruction team to identify possible risks and develop a risk management plan through a detailed job review process (contingency log)
Develops or helps the team develop Procurement schedule. Tracks and monitors.
Initiates, executes, and concludes buy-out process. See PM Manual/Buy-out Process
Responsible for processing, reviewing, and monitoring submittals, RFI’s, COR’s, transmittals, and all pertaining logs. Delegates the execution of these processes to APM to maintain the Preconstruction schedule
Capable of and responsible for developing a detailed HVAC schedule in Microsoft Project
Identifies and initiates early RFI’s
Builds a detailed project Schedule of Values. Responsible for obtaining GC’s approval of the SOV before it gets entered in Vista.
Builds cash flow projections for the entire duration of the project
Creates or delegates to APM to create marked-up drawings, redlining, overlay drawings in Bluebeam Revu
Responsible for execution of electrical verification
Delegates buy-out functions to APM if needed
Responsible for establishing the SOW/lead-release form in conjunction with the procurement schedule
Responsible for keeping job folders clean and organized
Keeps record of all important communications in Pre-Con phase by logging information in Vista, project workbook, saving emails in the job folder, and keeping meeting notes that pertain to APM’s duties and responsibilities
Responsible for the early release of time-sensitive, long lead time equipment and materials
Responsible for creating or reviewing purchase order drafts and task agreements created by APM and other team members
Responsible for securing all pricing to avoid unnecessary and preventable price escalations
Responsible for developing site-specific safety plans
Works with the Pre-construction team to transition the project from estimating to project management most effectively and to meet the deadlines
Initiates execution phase of the project by timely release and order of equipment, materials, and subcontractors
Directs and manages all aspects of the project. Responsible for controlling contract scope of work
Responsible for accurate data collection, processing, and representation: costs, billings, schedule, budget, billing projections, scope of work
Responsible for electrical confirmation, steel, sleeve and block out coordination and roof type, slope, and thickness
Review in detail all shop drawings and submittals prior to release to avoid and mitigate installation risks
Responsible for the submittals process: collection, review, and distribution
Responsible for timely and accurate job cost reporting
Responsible for timely and accurate processing of invoices
Responsible for maintaining and updating accurate project schedule
Review BAS control documents to gain a full understanding of control scope and sequence of operations
Coordinates project schedule with controls and startup to ensure all departments can perform effectively
Coordinates pay requests with the controls department
Controls costs and resource allocation
Responsible for change management - monitors, registers, and estimates possible cost impacts to the scope of work driven by drawing revisions, ASIs, unforeseen conditions, etc.
Responsible for the timely processing and tracking of all CORs and COs
Responsible for submitting monthly billing drafts to the general contractor for pre-approval no later than the 15th of each month. Billings must be accurate.
Responsible for maintaining a positive billing balance
Monitors and controls risks identified in the Pre-construction phase
Actively participates in all project meetings
Facilitates and holds frequent project progress meetings with Field Supervisors and APM’s
Responsible for drafting accurate and detailed task agreements and purchase orders
Executes task agreements and purchase orders to maintain project schedule
Negotiates and executes written task agreements with subcontractors and manages the percentage of completion and pay application approval. Monitors overbillings by subcontractors. Responsible for accurate cost accrual of labor.
Updates all task agreements and purchase orders by following change order process
Responsible for maintaining high standards of safety by ensuring field operations follow all established S+P and GC processes
Manages stakeholder engagement and manages communications
Leads and manages project team and holds all team members accountable
Schedules the delivery of materials and equipment to the job site
Facilitates subcontractor meetings to maintain and develop good working relationships
Resolves scheduling issues that result from inclement weather or emergencies or other delays
Performs frequent site visits to monitor job progress, perform quality control, quality assurance, and ensure safety practices. Documents site visits with notes and pictures. All documents are saved in respective job folders.
Assists field superintendent in resolving all field issues and trade clashes as necessary
Develops site logistics plan
Responsible for lift and rigging plans
Authorizes and monitors all “other direct costs” (crane, lift, etc.) including rental
Calls in inspections per superintendent’s request
Responsible for successful passing of all job site inspections
Continues to monitor and control project work and risks associated with final stages of the project: early start-up, warranty extension, warranty costs while in execution, budget, schedule, extended schedule, etc.
Oversees job commissioning, scheduling of required personnel (included in site visits)
Responsible for final QC/QA checklists and successful start-up. Delegates responsibilities and allocates resources efficiently to ensure sthe uccessful completion of the project
Manages job close out documentation: T&B, punch list, final job cost report to 100%
Responsible for obtaining substantial completion date and project close-out activities
Ensures no gaps are left in our scope of work and our retainage is released in a timely manner
Documents and distributes lessons learned with all team members