Commercial Executive Administrator

David S Brown Enterprises LTD•Owings Mills, MD

31d

About The Position

Are you looking for an exciting career, and the opportunity to grow with a top-of-the-line company? David S. Brown Enterprises is a full-service real estate company headquartered in Baltimore, Maryland. Since inception, our commitment to personalized service and high-quality construction has exceeded the expectations of our tenants and partners. With a forward-thinking approach, we serve the community through socially conscious development and infuse each project with our firm principles of loyalty, stability, responsiveness, and quality. Our entire portfolio is handled in-house, minimizing the need for external consultants in construction, design, and architecture. For our consumers, this means cost-savings, expedited timelines, and fewer miscommunications – delivering a project efficiently and effectively. As a Commercial Executive Administrator, your primary function is to provide high-level administrative and operational support to the Commercial Office Leasing team. This includes managing lease documentation, coordinating renewals, supporting reporting functions, and ensuring smooth day-to-day operations within a fast-paced commercial real estate environment.

Requirements

High school diploma required; college degree preferred
Minimum of 5 years of related administrative or commercial real estate experience
Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)
Minimum of 5 years of related administrative or commercial real estate experience
Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)
Ability to prioritize tasks, meet deadlines, and manager multiple responsibilities.
Strong communication skills with the ability to interact professionally with tenants, brokers, and internal teams.
Detail-oriented, dependable, and able to maintain confidentiality

Responsibilities

Draft, redline, and process lease proposals, letters of intent, and lease agreement
Collaborate with leasing and legal teams to format and finalize lease documents
Draft and manage monthly renewal letters based on broker-provided terms, ensuring approval, mailing, and digital distribution.
Track renewal timelines and maintain accurate reporting and CRM updates
Prepare and maintain reports including vacancy, renewal, tenant roster, and prospect reports.
Assist with budgeting processes including invoices, commissions, and expense tracking
Coordinate tenant communications, welcome materials,, and engagement initiatives
Support marketing efforts including property listings, materials, and communications.
Maintain CRM database and assist with marketing campaigns
Provide administrative support including calendar management, meeting coordination, travel arrangements, and office operations.
Maintain organize filing systems and ensure accuracy of documentation
Ability to prioritize tasks, meet deadlines, and manager multiple responsibilities.
Strong communication skills with the ability to interact professionally with tenants, brokers, and internal teams.
Detail-oriented, dependable, and able to maintain confidentiality

Benefits

We support a work-life balance by providing 10+ days per year of vacation, plus sick leave, plus a paid day off for your Birthday
We provide 9 paid holidays
401k Retirement: Save for your future with a 50% company match, up to 8%
Health benefits: medical, dental, vision, with employer contributions
Receive a 15% discount on your rent with our Apartment rental discount program
We provide reimbursement for part of your tuition in either undergrad or graduate degrees or seminars/certifications
Employer Paid benefits: Term Life and AD&D Insurance, Short term disability, Wellness Program, gym membership

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