Commercial Escrow Assistant
About The Position
WESTERN TITLE DIVISION Job Description: The Commercial Escrow Assistant will open, process and close commercial transactions with appropriate supervision. Will effectively communicate with all interested parties including counsel, lenders, principals, realtors, co-workers, and all other department personnel. Must be a personable, positive, and professional representative of the Company. This position is an in-office position located in our Glendale, CA location. Essential Duties and Responsibilities: Verifies and reviews all information in the preliminary report/title commitment while clearing title requirements by researching discrepancies, obtaining lien releases and clearing any other encumbrances. Task to Central Processing Unit (CSD - CPU), i.e., payoff, HOA and utility demands that appear on preliminary report/title commitment and/or Seller/Borrower Information Sheets. Assist in quoting our fees and charges. Request/authorize loans to fund, receipt in funds, disburse funds including but not limited to sending out payoffs. Schedule appointments, assembling documents for signing for both inside and outside of the office. Assist with customer(s) signing of documents inside the office, as assigned by Escrow Officer and/or Branch Manager. Upload all documents in appropriate category in the electronic filing system. Document all conversations relative to each file, this will allow each team member to be informed as to the status of the file. Prepare funding packages, provide conditions, receipt in funds. Assist with training other personnel, guiding them to reach maximum efficiency and production of the branch. Continues escrow education either through company training webinars/seminars/meetings or through outside sources (i.e., Escrow Association). Complies with Company policies, procedures, regulatory requirements and complete mandatory company compliance training by prescribed deadlines. At a minimum, the ability to work from 8:00 a.m. to 5:00 p.m., Monday through Friday.
Requirements
- Requires 2+ years of commercial escrow experience.
- Knowledge of title insurance policies, endorsements and title pricing.
- Knowledge of escrow documents, escrow fees and terminology.
- Basic computer skills including proficiency in Microsoft Office Suite and Outlook.
- Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
- Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
- Written and verbal communications are clear, grammatically correct and business appropriate.
Responsibilities
- Verifies and reviews all information in the preliminary report/title commitment while clearing title requirements by researching discrepancies, obtaining lien releases and clearing any other encumbrances.
- Task to Central Processing Unit (CSD - CPU), i.e., payoff, HOA and utility demands that appear on preliminary report/title commitment and/or Seller/Borrower Information Sheets.
- Assist in quoting our fees and charges.
- Request/authorize loans to fund, receipt in funds, disburse funds including but not limited to sending out payoffs.
- Schedule appointments, assembling documents for signing for both inside and outside of the office.
- Assist with customer(s) signing of documents inside the office, as assigned by Escrow Officer and/or Branch Manager.
- Upload all documents in appropriate category in the electronic filing system.
- Document all conversations relative to each file, this will allow each team member to be informed as to the status of the file.
- Prepare funding packages, provide conditions, receipt in funds.
- Assist with training other personnel, guiding them to reach maximum efficiency and production of the branch.
- Continues escrow education either through company training webinars/seminars/meetings or through outside sources (i.e., Escrow Association).
- Complies with Company policies, procedures, regulatory requirements and complete mandatory company compliance training by prescribed deadlines.
- At a minimum, the ability to work from 8:00 a.m. to 5:00 p.m., Monday through Friday.
Benefits
- Comprehensive medical, prescriptions, dental and vision plans
- 401(k) plan with a discretionary company match
- Shareholder Purchase and Reinvestment Plan
- Basic life and accidental death and dismemberment insurance premium paid by the company
- Voluntary supplemental life insurance for employees, spouses and dependent children
- Fertility and Family Building Benefits
- Paid Disability benefits
- Paid time off programs
- 11 Company paid holidays per year
- Flexible spending account
- Health savings account (available to High Deductible Health Plan participants only)
- Employee Assistance Program
- Educational Assistance Program
- Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
- Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
- Transportation benefit plan for mass transit, parking and vanpool, in several markets
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
