Commercial Assistant Property Manager

Harbor Group Management • Jersey City, NJ

1d

About The Position

The Assistant Property Manager supports the Senior Property Manager in the daily operations and financial performance of assigned commercial properties. This role assists in lease administration, tenant relations, accounting functions, vendor coordination, and reporting to ensure properties are professionally managed, well-maintained, and aligned with ownership goals. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.

Requirements

• Bachelor’s degree in business administration, real estate, finance, or related field is required.
• Minimum 3–5 years of experience in utility management, financial analysis, or sustainability programs, preferably within real estate or property management.
• Minimum of four years experience in commercial property management, marketing and/or leasing office buildings with a major management firm, owner, or developer of Class A properties in a downtown business district is preferred.

Nice To Haves

• CPM and/or RPA credential candidacy is preferred.

Responsibilities

• Provide administrative and operational support to the Senior Property Manager.
• Assist with payroll, timekeeping, and personnel-related transactions as needed.
• Review and process accounts payable and receivable, including rent collection and vendor invoices.
• Manage the tenant work order process to ensure timely response and resolution.
• Assist with preparation of the annual budget, quarterly forecasts, and monthly management reports.
• Support lease administration by preparing lease abstracts, tracking key dates, and generating escalation billings for operating expenses and real estate taxes.
• Help implement company policies, procedures, and property management best practices.
• Ensure timely and accurate submission of property reports and accounting data through company systems.
• Assist with property inspections to ensure cleanliness, safety, and compliance with operational standards.
• Coordinate and oversee contractors for building repairs, warranty work, and maintenance projects.
• Schedule and follow up on tenant build-outs, punch-list items, and move-in/move-out activities.
• Support management of building operations staff, including scheduling, coordination, and oversight of daily activities.
• Serve as a point of contact for tenant inquiries, service requests, and operational concerns.
• Ensure tenant requests are addressed promptly, with proper documentation and follow-up.
• Maintain and update the building’s Tenant Guide and communication materials.
• Assist in organizing tenant appreciation events and building-wide programs to enhance satisfaction and retention.
• Represent the property and company in local business, civic, and community organizations as directed.
• Support the property’s involvement in philanthropic and downtown development events that promote community engagement.
• Continue professional growth through participation in industry organizations such as BOMA, IREM, or similar associations.
• Pursue or maintain CPM or RPA credential candidacy to enhance skills and career progression.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level