COMMERCIAL ADMIN ASSISTANT
About The Position
The Commercial Administrative Assistant shall be responsible for supporting the management of various commercial properties. The Commercial Administrative Assistant shall also assist in the evaluation, acquisition, development and construction of new properties. The position requires excellent customer service skills in communication with tenants, vendors, contractors, and commercial division staff. Incumbent is expected to have excellent attendance, organizational, and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.
Requirements
- Strong knowledge of Microsoft Office programs especially Word and Excel
- Develop knowledge of Bacnet HVAC Management System
- Develop knowledge of Building Access System
- Good organizational and prioritization skills
- Good verbal and written communication skills
- Effective as a team-oriented problem-solver
- Ability to pursue solutions with a strong sense of urgency
- Ability to work in an office environment either sitting or standing for eight hours daily
- Ability to quickly walk and conscientiously inspect commercial properties
- Ability to lift up to 20 lbs. and operate a motor vehicle
- High School Diploma or equivalent
- Flexibility and ability to travel around town and at times to Tallahassee; at times, extensively and on short notice – Must have valid driver’s license
- Communicate effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company
Nice To Haves
- Prior property management preferred
- Prior business development preferred
- Familiar with working and coordinating construction trades preferred
- Desire to further develop education and skills preferred
Responsibilities
- Provide administrative support for Commercial Division
- Assist with office operations based on RAM policies and procedures
- Assist Regional Manager with accounting and financial reporting
- Utilize Timberline/Timberscan to input and track payables
- Organize and file tenant, contractor and vendor communications and documents
- Receive, prioritize and direct telephone inquiries
- Receive, coordinate and distribute operational communications for maintenance technicians, contractors and vendors
- Communicate via phone, email and in-person with tenants, prospects, contractors and vendors
- Assist with marketing, leasing and management of Commercial properties
- Assist with management of Chapman laundry vending operations
- Assist with management of Chapman bulk cable operations
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
