College Facilities Specialist (Administrative Analyst/Specialist, Exempt I)

San Diego State University • San Diego, CA

1d • Onsite

About The Position

The College of Sciences at San Diego State University is seeking a proactive and organized College Facilities Specialist to oversee daily facilities support and provide general administrative assistance across the college. This role supports multiple departments and plays a key role in ensuring safe, efficient, and policy-compliant facilities operations. Key Responsibilities Facilities and Team Oversight: Coordinate day-to-day facilities operations, resolve issues, manage project updates, and serve as the primary liaison for the College of Sciences in a shared services role. Ensure team accountability, stakeholder communication, and compliance with university safety and policy standards. General College Support: Provide administrative and financial support for facilities initiatives, assist with special events and conferences, and contribute to the College of Sciences goals through task forces and strategic projects. Special Projects & Other Duties: Support college operations by taking on additional assignments aligned with instructional, research, or administrative priorities. Why Join Us? Play a central role in maintaining safe, efficient academic facilities Collaborate with faculty, staff, and leadership across diverse science disciplines Contribute to strategic projects and events that support the college’s mission Build expertise in facilities coordination, team oversight, and academic operations Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Sciences is a diverse academic institution encompassing eight academic departments, eight joint doctoral programs, and a multitude of academic program areas. Additionally, it houses the California State University Program, the Education and Research in Biotechnology program, the Coastal Waters Institute, the Center for Research in Mathematics and Science Education, the Molecular Biology Institute, and off-campus sites including the San Diego State University Field Stations and the Mt. Laguna Observatory. Within its ranks, the College boasts a dedicated faculty comprising over 260 full and part-time members, along with a support staff of 80 clerical and technical employees. Their interests span a wide spectrum, encompassing both teaching and research. Leading the College is the Dean, who is assisted by two Associate Deans, an Assistant Dean of Student Affairs, a Resource Manager, and administrative support personnel. The Dean's Office takes responsibility for overseeing all facets of the College's operations, including the initiation, execution, and ongoing support of instructional and research initiatives, as well as planning for the College's future. For more information regarding the College of Sciences, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Requirements

• Facilities Planning & Space Management – Ability to assess, allocate, and optimize instructional, research, and office space in alignment with academic and research priorities.
• Project Coordination – Experience in planning, budgeting, and tracking renovation, construction, or maintenance projects, including scheduling and contractor/vendor coordination.
• Budget Development & Cost Analysis – Skilled in developing renovation/maintenance budgets, monitoring expenditures, and preparing financial reports to support decision-making.
• Building Systems Knowledge – Familiarity with HVAC, electrical, plumbing, laboratory infrastructure, and other facility systems common in academic and research environments.
• Regulatory Compliance & Safety Oversight – Knowledge of OSHA, fire/life safety, ADA requirements, and Environmental Health & Safety standards specific to laboratories and science facilities.
• Data & Reporting Tools – Proficiency with facilities management systems, work order software, space utilization databases, and reporting dashboards.
• Procurement & Contract Oversight – Ability to work with university procurement systems, vendors, and contractors to ensure services are delivered on time, within scope, and in compliance with policies.
• Leadership & Team Supervision – Skilled in leading facilities staff, setting priorities, scheduling work, and ensuring a collaborative and service-oriented culture.
• Communication & Stakeholder Engagement – Strong interpersonal skills to effectively engage with faculty, staff, students, and external partners; ability to explain technical issues in clear terms.
• Problem-Solving & Crisis Management – Ability to address urgent facility issues, coordinate emergency responses, and implement practical solutions quickly.
• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Nice To Haves

• University/College and/or public agency experience is highly desirable.
• Experience working with diverse groups (faculty, staff, students, administrators, contractors) and effectively communicating technical and project-related information is desirable.

Responsibilities

• Coordinate day-to-day facilities operations, resolve issues, manage project updates, and serve as the primary liaison for the College of Sciences in a shared services role.
• Ensure team accountability, stakeholder communication, and compliance with university safety and policy standards.
• Provide administrative and financial support for facilities initiatives, assist with special events and conferences, and contribute to the College of Sciences goals through task forces and strategic projects.
• Support college operations by taking on additional assignments aligned with instructional, research, or administrative priorities.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees