College of PSFA College Care Coordinator (Administrative Support Coordinator, II)

CSU Careers • San Diego, CA

1d • Onsite

About The Position

Are you a detail-oriented professional who thrives on delivering exceptional service and keeping complex processes running smoothly? The College of Professional Studies and Fine Arts is seeking two collaborative and customer-focused College Care Coordinators to support centralized procurement operations. In this vital role, you’ll partner with faculty, staff, and university teams to ensure procure-to-pay activities are accurate, compliant, and efficient, while helping create a positive onboarding experience for new faculty through thoughtful startup funding support. Key Responsibilities Provide centralized procurement support for faculty and departments, managing procure-to-pay activities for supplies and services. Collaborate with Contract & Procurement Management and Business & Financial Affairs to ensure timely and compliant purchasing. Interpret and apply procurement policies, procedures, and best practices to guide purchasing decisions. Deliver responsive, customer-focused service to faculty, staff, and students. Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines. Track, monitor, and report expenditures to ensure funds are used within established timelines and policies. Adapt quickly to evolving systems, tools, and processes while maintaining strong attention to detail and accuracy. Why Join Us? Support Diverse Academic Disciplines: Contribute to the success of programs spanning professional studies, creative arts, public service, and community engagement. Impact Student and Faculty Success: Play a key role in supporting faculty work that shapes future professionals, artists, and leaders. Collaborative Environment: Work alongside dedicated colleagues across departments and central administration. Professional Growth: Build expertise in procurement, compliance, and financial operations within a dynamic university setting. Service-Driven Culture: Be part of a team that values responsiveness, partnership, and continuous improvement. If you are organized, adaptable, and passionate about delivering outstanding service in a collaborative academic setting, we encourage you to apply. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Professional Studies and Fine Arts (PSFA) is one of eight instructional units of San Diego State University. The College is comprised of ten diverse departments and schools: the departments of Aerospace Studies, Military Science and Naval Science; the schools of Art, Design and Art History, Communication, Hospitality and Tourism Management, Journalism and Media Studies, Music and Dance, Public Affairs, and Theatre, Television and Film as well as ten research centers. The College is staffed by 49 positions comprised of administrative, clerical, and technical staff in addition to approximately 260 tenured/tenure-track faculty and lecturers serving over 5,000 majors. The Dean’s Office is responsible for the creation, implementation, and continued support of the instructional, research, and development processes in the College. For more information regarding the College of Professional Studies and Fine Arts, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Requirements

• Demonstrated experience in procurement, budgeting, and financial reporting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).
• Knowledge of university procurement policies and procedures, particularly within a higher education environment.

Nice To Haves

• Experience coordinating with university departments, research foundations, and external agencies.
• Familiarity with Oracle systems, including Oracle IExpense.

Responsibilities

• Provide centralized procurement support for faculty and departments, managing procure-to-pay activities for supplies and services.
• Collaborate with Contract & Procurement Management and Business & Financial Affairs to ensure timely and compliant purchasing.
• Interpret and apply procurement policies, procedures, and best practices to guide purchasing decisions.
• Deliver responsive, customer-focused service to faculty, staff, and students.
• Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines.
• Track, monitor, and report expenditures to ensure funds are used within established timelines and policies.
• Adapt quickly to evolving systems, tools, and processes while maintaining strong attention to detail and accuracy.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED