Collections Tech/Assis Registrar, Cap Improv
About The Position
The Natural History Museums of Los Angeles County (NHMLAC) include the Natural History Museum in Exposition Park, and La Brea Tar Pits in Hancock Park. They operate under the collective vision to inspire wonder, discovery, and responsibility for our natural and cultural worlds. The museums hold one of the world’s most extensive and valuable collections of natural and cultural history—more than 35 million objects—used for groundbreaking scientific and historical research, and community engagement. From NHM’s opening in 1913 as the very first museum in Los Angeles, the organization has entered an exciting new era of transformation with building projects and campaigns, exhibitions, community outreach and impactful audience engagement. NHMLAC’s values—adventurous, inclusive, authentic, and intentional—guide our work and visitor experience, committing us to foster a welcoming, safe and respectful workplace environment where innovation and collaboration thrive and every team member can contribute their unique perspectives to advance our mission. NHMLAC seeks candidates who are aligned with our values and priorities, and are passionate about connecting science with the vibrant and diverse communities we serve throughout Los Angeles. The NHMLAC is seeking a Collections Technician/Assistant Registrar, Capital Improvement for our Finance department. The Collections Technician/Assistant Registrar, Capital Improvement is responsible for maintaining the integrity of the collection through accurate specimen tracking, digital documentation, and safe handling.
Requirements
- Bachelor’s degree in a related field (e.g., Museum Studies, Anthropology, Paleontology, Archaeology, History, or sciences) or equivalent hands-on collections experience.
- Strong knowledge and understanding of museum registration methods and collections management best practices.
- Minimum 1–2 years of experience in museum registration, specifically regarding inventory control and chain of custody.
- Proficiency in Axiell EMuCollections Management Systems or similar complex collections database management software.
- High attention to detail and strong manual dexterity.
- Demonstrated ability to follow complex, multi-step instructions accurately.
Responsibilities
- Digitally document specimens and containers prior to packing and movement using approved forms, spreadsheets, and collections database management software (e.g., Axiell EMu Collections Management Systems) and related tracking tools.
- Track specimen and container movement during active move days, ensuring accurate location updates, chain-of-custody records, and inventory reconciliation.
- Verify object counts, container labels, and documentation at each stage of the move (origin, transit, and destination).
- Maintain clear, organized relocation records to support post-move audits, reconciliation, and reporting.
- Communicate discrepancies, delays, or documentation issues immediately to the Project Manager, or Collections Managers.
- Generate daily or weekly progress reports for the Project Manager regarding packing volume and movement status.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
