Clinical Research Intake Coordinator

Sanford Health•Fargo, ND

5d•$22 - $35•Hybrid

About The Position

The Clinical Research Intake Coordinator is responsible for coordinating the intake, feasibility review, and selection processes for research studies and initiatives across the organization. This role serves as the primary point of contact for external partners, sponsors, investigators, leadership, and internal research teams from initial study or project inquiry through intake and selection decision. The Research Intake Coordinator ensures timely progression of research activities through required reviews, maintains accurate documentation and tracking, and supports effective communication and collaboration among stakeholders.

Requirements

Bachelor's degree in research, business, healthcare administration, or other applicable field of study required.
In lieu of degree, minimum of four years' applicable experience in clinical research or a specialized area like business, marketing or a similar field will be considered.
Three years in administrative activities, clinical research, business, marketing, or similar environment required.
Proficiency in Microsoft Office required

Nice To Haves

Proficiency in Smartsheet or similar project tracking tools is highly recommended.

Responsibilities

Manage all communications related to research study and project inquiries.
Serve as the primary point of contact for external partners, sponsors, internal research staff, investigators, and leadership from initial inquiry through intake and selection decision.
Document all external and internal communications, study or project activity, and decisions in departmental databases and tracking systems in accordance with established workflows.
Coordinate completion of research feasibility assessments, including the distribution, collection, and review of protocols, proposals, feasibility questionnaires, and supporting documentation.
Facilitate leadership-level, scientific, and operational reviews by coordinating meetings, compiling materials, tracking feedback, and documenting outcomes.
Ensure timely progression of studies and projects through intake, feasibility, and selection processes by monitoring milestones, following up on outstanding items, and escalating issues as appropriate.
Support legal, regulatory, and contract-related communications by routing documents to appropriate stakeholders, tracking review status, and ensuring timely responses in accordance with institutional policies.
Maintain organized and accurate records of research status, communications, and decisions to ensure transparency, compliance, and readiness for audit or reporting needs.
Prepare and distribute research intake reports, dashboards, and summaries for leadership as needed.
Support departmental operations by assisting with intake process improvements, maintaining research pipeline data, and contributing to efficient, compliant, and scalable research operations.
Provide support for research-related conference and outreach activities, including meeting planning, travel coordination, and development of informational or marketing materials.
Travel may be required for training, professional conferences, departmental retreats, and related activities.
Other duties as assigned.