Clinical Research Coordinator A/B

University of Pennsylvania

About The Position

The Clinical Research Coordinator (CRC) will support the conduct of Phase I–IV clinical trials, registries, and NIH-funded research studies for the Advanced Lung Disease (ALD) group. Depending on experience level, the CRC will work under direct, moderate, or minimal supervision. Responsibilities may include, but are not limited to: Screening, recruiting, consenting, and enrolling eligible subjects in accordance with study protocols and Good Clinical Practice (GCP) guidelines; Scheduling clinical and research visits and coordinating logistics with participants and internal teams; Collaborating with faculty and staff to organize and oversee protocol- required research testing; Drawing blood and processing/shipping biospecimen samples (phlebotomy training preferred). The CRC will participate in study team meetings, protocol training, and compliance activities, and is expected to follow all University of Pennsylvania, FDA, and GCP regulations. As coordinators advance in experience, they may assume greater independence in managing studies, overseeing patient safety, communicating with sponsors, and mentoring junior staff. Clinical Research Coordinator A With increasing independence under supervision, the Clinical Research Coordinator A will coordinate Phase II and III clinical trials, registries, and possibly grant- funded studies within the Advanced Lung Disease Program. Primary responsibilities include supporting the recruitment and screening of study participants, preparing materials for patient visits, and maintaining research charts and study documentation. The coordinator will help schedule study visits and coordinate logistics with clinical and research teams. Additional duties may include obtaining informed consent under supervision, assisting with data entry, filing regulatory documents, and maintaining databases with oversight. With experience and training, the coordinator will progress to independently conducting research visits, obtaining informed consent, and implementing study protocols in accordance with Good Clinical Practice (GCP) guidelines. This is an entry-level role intended for individuals building a foundation in clinical research coordination, with structured mentorship and opportunities for professional development to support increasing levels of responsibility and autonomy. Clinical Research Coordinator B With minimal supervision, the Clinical Research Coordinator at Level B will coordinate Phase I-IV clinical trials, registries, and possibly grant- funded studies within the Advanced Lung Disease Group. Responsibilities include screening, recruiting, consenting, and enrolling eligible subjects according to protocol and Good Clinical Practice (GCP) guidelines. The coordinator will implement research protocols, provide education to patients and/or families, and schedule research office visits. They will interact with research staff to coordinate research testing, perform vital signs and EKGs, and handle phlebotomy, lab processing, and shipping (phlebotomy training preferred). Additional tasks include organizing and maintaining essential documentation such as source documentation, case report forms, and research charts. The coordinator will be responsible for accurate data collection and entry, participate in study team meetings, and follow all University of Pennsylvania, FDA, and GCP guidelines. Participation in study initiation, monitoring, audit, and closeout visits is also required, as is clear communication with the research team to ensure protocol adherence and patient safety.

Requirements

Bachelor’s degree and 1-2 years of related clinical research experience, or an equivalent combination of education and experience
Interest in pursuing a career in clinical research; prior exposure to healthcare or research settings preferred
Strong attention to detail, willingness to learn, and ability to follow instructions and protocols
Good communication, writing, and organizational skills
Ability to work collaboratively within a team and adapt to changing priorities
Basic understanding of research ethics and an interest in learning about IRB processes and human subject research regulations
Position contingent upon funding
Bachelor’s degree and 2-3 years of related clinical research experience, or an equivalent combination of education and experience
Phlebotomy experience preferred
Strong communication, writing, organizational, and time management skills
Ability to work both independently and as part of a team
Flexible, detail-oriented, and able to multitask effectively
Familiarity with IRB processes and human subject research regulations
Position contingent upon funding

Responsibilities

Screening, recruiting, consenting, and enrolling eligible subjects in accordance with study protocols and Good Clinical Practice (GCP) guidelines
Scheduling clinical and research visits and coordinating logistics with participants and internal teams
Collaborating with faculty and staff to organize and oversee protocol- required research testing
Drawing blood and processing/shipping biospecimen samples (phlebotomy training preferred)
Coordinate Phase II and III clinical trials, registries, and possibly grant- funded studies within the Advanced Lung Disease Program
Supporting the recruitment and screening of study participants
Preparing materials for patient visits
Maintaining research charts and study documentation
Help schedule study visits and coordinate logistics with clinical and research teams
Obtaining informed consent under supervision
Assisting with data entry
Filing regulatory documents
Maintaining databases with oversight
Independently conducting research visits
Implementing study protocols in accordance with Good Clinical Practice (GCP) guidelines
Coordinate Phase I-IV clinical trials, registries, and possibly grant- funded studies within the Advanced Lung Disease Group
Implement research protocols
Provide education to patients and/or families
Schedule research office visits
Interact with research staff to coordinate research testing
Perform vital signs and EKGs
Handle phlebotomy, lab processing, and shipping (phlebotomy training preferred)
Organizing and maintaining essential documentation such as source documentation, case report forms, and research charts
Responsible for accurate data collection and entry
Participate in study team meetings
Follow all University of Pennsylvania, FDA, and GCP guidelines
Participation in study initiation, monitoring, audit, and closeout visits
Clear communication with the research team to ensure protocol adherence and patient safety

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.