Clinical Research Coordinator 4

Vanderbilt University Medical Center•Nashville, TN

3d•Hybrid

About The Position

In your pivotal role as Clinical/Translational Research Coordinator IV, you will lead day-to-day operations of the multi-site DOSE Trial with minimal supervision, ensuring high-quality study conduct, regulatory compliance, and effective coordination across participating sites. You will make advanced independent decisions, demonstrate strong organizational skills, and supervise and support research staff to ensure excellent study implementation. You will work Monday through Friday during traditional daytime business hours, with flexibility being essential. This role follows a hybrid remote schedule, and when on-site, you will be based at Vanderbilt Children's Hospital.

Requirements

Bachelor’s Degree (or equivalent experience)
5 years of relevant research experience
Previous IRB experience
Ability to effectively lead a team while fostering collaboration and working alongside team members
Communication (Advanced): Clearly, effectively and respectfully communicates to employees or customers.
Project Coordination (Advanced): Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories.
Study Design & Conduct (Advanced): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
Clinical Research (Advanced): Knows what job-related resources are available throughout the company. Prepares final reports and manuscripts for publication. Coordinates with an ethics committee, which safeguards the rights, safety and wellbeing of all trial subjects. Can quickly sort through volumes of information to get the right answer. Has a working knowledge of most of the department's information resources. Is a respected clinical research analyst within the company.
People Management (Intermediate): Successfully resolves conflicts and disciplinary problems. Provides counseling and career development planning to subordinates. Constructively gives timely positive and negative feedback, confronting individual performance problems in a professional and sensitive manner. Aware of the values, abilities and needs of others. Demonstrates the ability to create a positive work climate, establishing a feeling of partnership and empowering others. Has set, coached and assessed the assignment objectives of subordinates. Practices and rewards behaviors supportive of company values.

Nice To Haves

Spanish language skills preferred
Certified Clinical Research Coordinator - Certification - Others
Certified Clinical Research Professional - Society of Clinical Research Associates (SOCRA)
LIC-Licensed Discipline Specific - Licensure-Others

Responsibilities

Lead daily study operations; coordinate activities across multiple clinical sites
Serve as the central communication point between investigators, site teams, and collaborators
Facilitate steering committee and investigator meetings
Troubleshoot site challenges and ensure milestone completion.
Prepare and oversee IRB submissions, amendments, continuing reviews, and adverse event reporting
Maintain protocol adherence across all sites
Update manuals of operations and ensure compliance with institutional and federal regulations.
Oversee REDCap database development and maintenance
Train staff in data entry procedures
Conduct routine data quality checks
Coordinate with biostatistics teams
Supervise research assistants, coordinators, and interns
Conduct onboarding, training, and performance feedback
Promote a collaborative team culture
Ensure strong staff performance across all study tasks
Oversee recruitment and consent workflows
Maintain relationships with participating families and community partners
Support culturally responsive communication (Spanish language skills preferred).
Assist with progress reports, manuscripts, abstracts, and grant‑related materials
Contribute to cross‑project collaborations within the research group.