Clinical Research Coordinator 4

Vanderbilt University Medical Center•Nashville, TN

3d•Hybrid

About The Position

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: General Pediatrics Job Summary: In your pivotal role as Clinical/Translational Research Coordinator IV, you will lead day-to-day operations of the multi-site DOSE Trial with minimal supervision, ensuring high-quality study conduct, regulatory compliance, and effective coordination across participating sites. You will make advanced independent decisions, demonstrate strong organizational skills, and supervise and support research staff to ensure excellent study implementation. REQUIRED: • Bachelor’s Degree (or equivalent experience) • 5 years of relevant research experience • Previous IRB experience • Ability to effectively lead a team while fostering collaboration and working alongside team members You will work Monday through Friday during traditional daytime business hours, with flexibility being essential. This role follows a hybrid remote schedule, and when on-site, you will be based at Vanderbilt Children's Hospital. . DEPARTMENT SUMMARY: The Department of Pediatrics at VUMC is one of the largest departments within the medical center and we are proud to be home to some 460 primary faculty, 270 community-based volunteer faculty, 82 clinical fellows, 127 residents, and over 300 administrative and research staff. The Department is rooted in a rich history of commitment to excellence in research, education, and patient care. Our faculty, clinicians, fellows, and trainees represent the very best of academic medicine – extraordinary people doing incredible things to advance the care for children in Middle Tennessee, across the nation, and throughout the world. The result is a Department which reaches far beyond the walls of our hospital to provide high-quality patient care, to train the next generation of leaders in pediatric medicine, and to advance our knowledge of important conditions that affect vulnerable infants and children through world class research. For more information, please visit https://pediatrics.vumc.org/message-chair. KEY RESPONSIBILITIES Lead daily study operations; coordinate activities across multiple clinical sites Serve as the central communication point between investigators, site teams, and collaborators Facilitate steering committee and investigator meetings Troubleshoot site challenges and ensure milestone completion. Prepare and oversee IRB submissions, amendments, continuing reviews, and adverse event reporting Maintain protocol adherence across all sites Update manuals of operations and ensure compliance with institutional and federal regulations. Oversee REDCap database development and maintenance Train staff in data entry procedures Conduct routine data quality checks Coordinate with biostatistics teams Supervise research assistants, coordinators, and interns Conduct onboarding, training, and performance feedback Promote a collaborative team culture Ensure strong staff performance across all study tasks Oversee recruitment and consent workflows Maintain relationships with participating families and community partners Support culturally responsive communication (Spanish language skills preferred). Assist with progress reports, manuscripts, abstracts, and grant‑related materials Contribute to cross‑project collaborations within the research group. TECHNICAL CAPABILITIES • Communication (Advanced): Clearly, effectively and respectfully communicates to employees or customers. • Project Coordination (Advanced): Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories. • Study Design & Conduct (Advanced): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study. • Clinical Research (Advanced): Knows what job-related resources are available throughout the company. Prepares final reports and manuscripts for publication. Coordinates with an ethics committee, which safeguards the rights, safety and wellbeing of all trial subjects. Can quickly sort through volumes of information to get the right answer. Has a working knowledge of most of the department's information resources. Is a respected clinical research analyst within the company. • People Management (Intermediate): Successfully resolves conflicts and disciplinary problems. Provides counseling and career development planning to subordinates. Constructively gives timely positive and negative feedback, confronting individual performance problems in a professional and sensitive manner. Aware of the values, abilities and needs of others. Demonstrates the ability to create a positive work climate, establishing a feeling of partnership and empowering others. Has set, coached and assessed the assignment objectives of subordinates. Practices and rewards behaviors supportive of company values. Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease. Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff. Core Accountabilities: Organizational Impact: Delivers projects/assignments that have a direct impact on goals/objectives of the unit/department that the job is in. Problem Solving/ Complexity of work: Conducts extensive analysis of situations or data to resolve numerous, complex issues; may involve the input/work of others. Breadth of Knowledge: Has in-depth level of knowledge within a professional area and working knowledge of other areas. Team Interaction: May lead mid-sized projects; coaches and guides team members. Core Capabilities : Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Service: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements. Position Qualifications: Responsibilities: Certifications : Certified Clinical Research Coordinator - Certification - Others, Certified Clinical Research Professional - Society of Clinical Research Associates (SOCRA), LIC-Licensed Discipline Specific - Licensure-Others Work Experience : Relevant Work Experience Experience Level : 5 years Education : Bachelor's Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO. Our vision: The world leader in advancing personalized health. Our mission: personalizing the patient experience through our caring spirit and distinctive capabilities. Making Health Care Personal. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt University Medical Center. At VUMC, we place a priority on designing with and for our patients and families. We value collaboration, embrace continuous learning and discovery, and seek to be a place where everyone has the chance to thrive. We’re the largest private employer in Middle Tennessee, with a growing team and expanding footprint in towns and communities across the region. We employ more than 28,000 people who work in inpatient and outpatient clinical care, research, and graduate medical education as well as critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fund-raising, groundskeeping and facilities, and many more. Our growing health system has more than 1,700 licensed hospital beds at: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Wilson County Hospital Vanderbilt Bedford Hospital Vanderbilt Tullahoma-Harton Hospital It’s also home to hundreds of outpatient clinic and surgical locations throughout the region. We serve our community with many unique and specialized services including the Level 1 Trauma Center, a highly experienced Transplant Center that does the most heart transplants in the world, a National Cancer Institute-designated Comprehensive Cancer Center, Lung Institute, Burn Center and many more. World-leading academic departments and centers make scientific discoveries, advance clinical care and train the next generation of health care professionals. Our robust research enterprise consistently ranks among the highest in the country as measured by peer-reviewed grant funding from the National Institutes of Health. We’re honored to be consistently considered among the nation’s best hospitals, including being nationally ranked in multiple medical specialties for treating the most complex conditions in adults and children by US News and World Report. Monroe Carell Jr. Children’s Hospital at Vanderbilt ranked as the No. 1 children’s hospital in the southeast in 2024. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose. Join us in Making Health Care Personal.

Requirements

Bachelor’s Degree (or equivalent experience)
5 years of relevant research experience
Previous IRB experience
Ability to effectively lead a team while fostering collaboration and working alongside team members
Communication (Advanced): Clearly, effectively and respectfully communicates to employees or customers.
Project Coordination (Advanced): Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories.
Study Design & Conduct (Advanced): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
Clinical Research (Advanced): Knows what job-related resources are available throughout the company. Prepares final reports and manuscripts for publication. Coordinates with an ethics committee, which safeguards the rights, safety and wellbeing of all trial subjects. Can quickly sort through volumes of information to get the right answer. Has a working knowledge of most of the department's information resources. Is a respected clinical research analyst within the company.
People Management (Intermediate): Successfully resolves conflicts and disciplinary problems. Provides counseling and career development planning to subordinates. Constructively gives timely positive and negative feedback, confronting individual performance problems in a professional and sensitive manner. Aware of the values, abilities and needs of others. Demonstrates the ability to create a positive work climate, establishing a feeling of partnership and empowering others. Has set, coached and assessed the assignment objectives of subordinates. Practices and rewards behaviors supportive of company values.

Nice To Haves

Support culturally responsive communication (Spanish language skills preferred).

Responsibilities

Lead daily study operations; coordinate activities across multiple clinical sites
Serve as the central communication point between investigators, site teams, and collaborators
Facilitate steering committee and investigator meetings
Troubleshoot site challenges and ensure milestone completion.
Prepare and oversee IRB submissions, amendments, continuing reviews, and adverse event reporting
Maintain protocol adherence across all sites
Update manuals of operations and ensure compliance with institutional and federal regulations.
Oversee REDCap database development and maintenance
Train staff in data entry procedures
Conduct routine data quality checks
Coordinate with biostatistics teams
Supervise research assistants, coordinators, and interns
Conduct onboarding, training, and performance feedback
Promote a collaborative team culture
Ensure strong staff performance across all study tasks
Oversee recruitment and consent workflows
Maintain relationships with participating families and community partners
Support culturally responsive communication (Spanish language skills preferred).
Assist with progress reports, manuscripts, abstracts, and grant‑related materials
Contribute to cross‑project collaborations within the research group.