Clinical Procedural Coordinator, Registered Nurse

Emory Healthcare•Atlanta, GA

50d

About The Position

JOB DESCRIPTION: Responsible for tasks and functions required to maintain and support the procedural area scheduling systems. Responsibilities include but are not limited to the entering and updating of scheduling data, monitoring, clinical verification, confirming and publishing the final procedural area schedules. Considerable contact with the staff from physicians offices, procedural area leadership and physicians is critical and required. Proactively collaborates with Leadership teams across procedural areas, Physicians and Clinic Requestors to make adjustments to the procedural area schedule and communicates changes to physicians, clinical offices and others as appropriate. In collaboration with clinical leaders, provides weekly and daily clinical review of the surgical schedule to ensure procedures are posted correctly, including case accuracy, appropriate equipment is requested and available and procedure is posted in the correct procedural area/operating room. Reviews case posting for accuracy based on clinical notes and communication with providers. Posts add-on cases and emergency cases to scheduling system as required, reviews add-on list as rooms become unblocked to efficiently and effectively eliminate free space and down time with in procedural area/operating rooms. May be required to communicate need for special instruments, supplies, and equipment to nursing and central sterile for appropriate case cart preparation. Provides support to leadership facilitating quality improvement by reporting problems, concerns, and opportunities for improvement in the scheduling process. Assists in training and development of new staff members through the quality assurance process. May require communication with patients to confirm date of procedure, procedure arrival time, and pre-anesthesia appointment date and time. Other responsibilities may include performing verification of benefits, order entry, and obtaining and verifying pre-certification for procedures. Position requires self-motivated individual who can handle high patient volumes, fast pace, and excellent communication skills with follow-through. In collaboration with leadership teams across all procedural areas, ensures policies and procedures are accurately executed and ensures that all applicable regulatory and legal standards are met within the scope of procedural scheduling. Maintains knowledge of departmental applications i.e. Scheduling, Millennium, Surginet and other systems utilized across procedural areas. MINIMUM QULIFICATIONS: A graduate of an accredited School of Nursing and/or a Bachelor of Science in Nursing is required. Minimum of three years of experience in an acute care hospital operating room as a circulating RN is required in order to acquire broad-base knowledge of operating room procedures, case accuracy and operating room schedules. Must be able to utilize and display critical thinking skills, independent thinking. Must be able to accurately and professionally communicate with the medical staff, nursing staff, patients and their family members.

Requirements

A graduate of an accredited School of Nursing and/or a Bachelor of Science in Nursing is required.
Minimum of three years of experience in an acute care hospital operating room as a circulating RN is required in order to acquire broad-base knowledge of operating room procedures, case accuracy and operating room schedules.
Must be able to utilize and display critical thinking skills, independent thinking.
Must be able to accurately and professionally communicate with the medical staff, nursing staff, patients and their family members.

Nice To Haves

CNOR preferred.
At least three years of experience in an academic medical center and/or trauma center preferred.
Excellent critical thinking skills and problem solving abilities.
Exceptional time management and organizational skills, including the ability to work on several critical projects simultaneously.
Strong proficiency in computer technology and proficiency with Microsoft Outlook, Word, Excel and Power Point.

Responsibilities

Responsible for tasks and functions required to maintain and support the procedural area scheduling systems.
Entering and updating of scheduling data, monitoring, clinical verification, confirming and publishing the final procedural area schedules.
Considerable contact with the staff from physicians offices, procedural area leadership and physicians is critical and required.
Proactively collaborates with Leadership teams across procedural areas, Physicians and Clinic Requestors to make adjustments to the procedural area schedule and communicates changes to physicians, clinical offices and others as appropriate.
Provides weekly and daily clinical review of the surgical schedule to ensure procedures are posted correctly, including case accuracy, appropriate equipment is requested and available and procedure is posted in the correct procedural area/operating room.
Reviews case posting for accuracy based on clinical notes and communication with providers.
Posts add-on cases and emergency cases to scheduling system as required, reviews add-on list as rooms become unblocked to efficiently and effectively eliminate free space and down time with in procedural area/operating rooms.
May be required to communicate need for special instruments, supplies, and equipment to nursing and central sterile for appropriate case cart preparation.
Provides support to leadership facilitating quality improvement by reporting problems, concerns, and opportunities for improvement in the scheduling process.
Assists in training and development of new staff members through the quality assurance process.
May require communication with patients to confirm date of procedure, procedure arrival time, and pre-anesthesia appointment date and time.
Performing verification of benefits, order entry, and obtaining and verifying pre-certification for procedures.
Ensures policies and procedures are accurately executed and ensures that all applicable regulatory and legal standards are met within the scope of procedural scheduling.
Maintains knowledge of departmental applications i.e. Scheduling, Millennium, Surginet and other systems utilized across procedural areas.