Clinical Placement Scheduler (Administrative Assistant II or III - Open Rank)

University of Colorado

1d•Hybrid

About The Position

The Clinical Placement Scheduler provides administrative support for the clinical placements process for undergraduate and graduate nursing students, ensuring a smooth, efficient, and timely process.

Requirements

Administrative Assistant II: Two (2) years of experience in an occupational field relevant to the role.
Administrative Assistant III: Three (3) years of experience in an occupational field relevant to the role.
Substitution (All Levels): A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to two (2) years.
Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.
Applicants must meet minimum qualifications at the time of hire.
Communication: Clear, concise verbal and written communication skills.
Customer Service: Strong commitment to service quality and providing excellent customer support. Ability to handle competing priorities and support faculty and students effectively.
Organization: Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment. Strong analytical and scheduling skills, particularly in educational settings.
Attention to Detail: Ensure accuracy in scheduling, data entry, and compliance tasks.
Interpersonal Skills: Ability to establish positive relationships with various stakeholders.
Technology: Proficient in Microsoft Office and database software. Knowledge of electronic records management and data systems.

Nice To Haves

Experience working in an educational setting with students and faculty.
Experience managing complex scheduling processes.
Experience scheduling, coordinating, and providing support for small- and large-scale meetings and special events.
Experience working in a liaison or main point of contact role, answering questions, and providing information and support.

Responsibilities

Collaborate with faculty and clinical agencies to meet student placement needs.
Contribute to accurate scheduling and timely communication with faculty, agencies, and students.
Manage competing work priorities effectively.
Maintain strong agency partnerships with excellent customer service.
Revise workflow documents as needed and maintain strong communication with all stakeholders.
Execute additional duties as required by the operational needs of the College of Nursing.
Enter and verify student placement data in scheduling systems, ensuring accuracy.
Address any discrepancies in data entry.
Generate reports as requested.
Learn and operate relevant data systems.
Assist with compliance requirements for clinical rotations in collaboration with the Compliance Specialist.
Proactively plan for upcoming semesters and communicate placement details, including for custom schedules and Independent Progression Plans.
Ensure accurate student scheduling, verify accuracy of schedules created by Administrative Assistant II’s, adhering to established timelines.
Prioritize competing demands and complex work assignments.
Create workflow documents as necessary.
Participate in student-facing events (e.g., orientation, advisory meetings, town halls).
Initiate process improvements to enhance departmental efficiency.

Benefits

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement Plans: State pension (PERA Defined Benefit) or 401(a) - Employer contributes between 10%25 and 21.5%25 of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: Between 12/year and 24/year (maximum accrual between 192 hours and 384 hours) – specific amount depends on length of total State of Colorado service
Sick Days: 10/year (360-hour maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service