Clinical Operations Assistant, Transplant

University of Wisconsin Hospitals and Clinics Authority • Madison, WI

3d • Onsite

About The Position

Work Schedule: 100% FTE, day shift working Monday – Friday from 7:00 am – 5:00 pm. You will work at University Hospital in Madison, WI. Be part of something remarkable Join the #1 hospital in Wisconsin! Our new state-of-the-art Transplant Clinic is one of the world’s foremost organ transplant programs. Come provide the best care possible to our transplant patients. We are seeking a Clinical Operations Assistan t to: Act as a resource, respond to questions and provide support to department staff as it relates to payroll, time-off, policies, procedures, education and scheduling. Coordinate administrative aspects of a department, including preparation of reports, research issues and update policies, procedures, manuals, and administrative tools. Purchase supplies, materials, services or equipment.\Provide leadership support with management of calendars, maintenance of agendas, and take meeting minutes. Develop, maintain, and support administrative and clinical templates, tools, and tracking documents and clinical staff scheduling. At UW Health, you will have: An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance. Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance. Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being. Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement. The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

Requirements

• High School Diploma or equivalent Required
• 1 year of experience in an administrative support role Required

Nice To Haves

• Associate's Degree in Business Administration, Healthcare or related field Preferred
• 3 years of experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Responsibilities

• Act as a resource, respond to questions and provide support to department staff as it relates to payroll, time-off, policies, procedures, education and scheduling.
• Coordinate administrative aspects of a department, including preparation of reports, research issues and update policies, procedures, manuals, and administrative tools.
• Purchase supplies, materials, services or equipment.
• Provide leadership support with management of calendars, maintenance of agendas, and take meeting minutes.
• Develop, maintain, and support administrative and clinical templates, tools, and tracking documents and clinical staff scheduling.

Benefits

• health and dental insurance
• paid time off
• retirement plans
• two-week paid parental leave
• adoption assistance
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees