Clinical Admission Specialist - Transfer Coordination

Carle Health•Peoria, IL

1d•$30 - $52

About The Position

Facilitates and coordinates all direct admissions, interhospital transfers as well as transfers in accordance with established processes and regulatory (TJC, CMS, EMTALA guidelines). Actively collaborates with providers, nursing, and case management/utilization management to ensure appropriate patient placement for optimal care provision. Assures that all bedded patients (Excluding Behavioral Health and Obstetrical patients) are placed in the appropriate room accommodations and patient status when admitted.

Requirements

Licensed Registered Professional Nurse (RN) - Illinois Department of Financial and Professional Regulation (IDFPR)
College Diploma: Nursing
3+ years of Nursing

Responsibilities

Assesses and coordinates clinically appropriate bedding of all patients (Excluding Behavioral Health)
Facilitates bed assignments for scheduled patients, direct admissions, patients being admitted from ER, surgery and all ancillary departments including outpatient observation/outpatients.
Collaborate with physicians, nursing, and other hospital staff to assure that resources/beds are available, and the patients are placed in the appropriate room accommodation for care needs
Meets established metric’s achieve throughput and monitors progress related to placement and scheduling.
Responsible for identifying and escalating bedding issues promptly and appropriately to leadership when established time metrics are exceeded.
Meets established metrics to ensure all rooms are cleaned in a timely manner and notifies EVS by changing the bed status on all Stat and Next cleans.
Meets with director to review metrics monthly.
Collects data for process improvement purposes as requested by leadership
Coordinates and facilitates direct admissions, interhospital transfers in accordance with hospital processes and EMTALA guidelines as applicable.
Obtains information intake from physician offices and facilitates clinical handover as requested on all direct admissions
Obtains information intake and facilitates recorded telephone communication between sending and receiving physicians and other facility staff on all transfers from outside facilities.
Maintains current knowledge of and monitors facility compliance with EMTALA guidelines on each applicable transfer, completes documentation per hospital guidelines.
Performs admission Utilization review on all direct admissions & transfers to support appropriateness of admission. Communicates findings to receiving/admitting physician for use in decision-making as needed.
Responsible for identifying and escalating direct admission or transfer issues promptly and appropriately to leadership
Partners with nursing, case management and/or social workers to facilitate smooth out bound transfers to other hospitals, this includes the Emergency Department transfers. Phase 2 will be outbound discharges to long term care facilities.
Identifies data for process improvement purposes.
Facilitates recorded three-way calls between referring provider and receiving provider. Provides an assigned bed upon request of transfer prior to provider-to-provider call.
Facilitates and records the nurse-to-nurse report from sending to receiving hospital unit.
Clinical admission specialist ensures that requested bed placement is appropriate as identified by the provider-to-provider discussion, and that patient needs can be met.
Assumes principal responsibility for the coordination of acceptance, admission and transfer, and necessary communication between the referring physician, attending physician and clinical staff
Ensures the admission requirement form is completed and in the record within 24 hours of admission.
Works with the sending facility to arrange mode of transportation needed: ground, air stat or routine.