Clinical Administrative Assistant

Episcopal SeniorLife Communities • Rochester, NY

5d • $23

About The Position

The Administrative Assistant is responsible for providing administrative support to the VP of Healthcare and the Nursing leadership team. This will include but may not be limited to supporting and coordination of nursing home operations, completion of special projects and temporary back-fill duties. The administrative assistant works with the Licensed Nursing Home Administrator and Director of Nursing.

Requirements

• Three to five years of healthcare administrative support experience preferred.
• Candidates must have prior clerical or administrative experience in an office environment, as well as coding experience.
• Associate degree or High School Diploma with relevant experience required. A coding certificate is required or must be obtained within six months from hire.
• Performing duties of this job requires prolonged sitting, occasional walking and standing.
• Must be able to occasionally lift loads of 30 pounds without assistance and the ability to sit, talk, and hear is required.
• Specific vision abilities required by this job includes close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.

Responsibilities

• Provide administrative support and coordination for nursing home operations.
• Schedule meetings and coordinate the meeting room calendar for the Church Home daily.
• Send meeting notices to nursing home staff as needed.
• Attend QI, Safety and Operations meetings to take minutes and maintain all meeting files.
• Maintain administrative and nursing procedures for the nursing home.
• Maintain nursing services policies and procedures for the nursing home.
• Assist in preparing and sending written communications to family members and staff (i.e. prepare labels for monthly family mailings).
• Provide clerical support to the administrator and director of nursing.
• Prepare correspondence, reports, notes, presentation materials as requested, using Word, Excel, or PowerPoint, as appropriate.
• Maintain and organize files and related office manuals.
• Maintain required Department of Health forms such as the FSR, Plan of Correction Template and Tracking sheets and other DOH survey statistics (except Demand Bills) and records of past surveys and inspection reports.
• Prepare and maintain other reports and statistics on a routine basis including:
• Various Quality Team reports such as hospitalization report, falls report, infection report and results of other audits to be presented to quality team monthly.
• Prepare Payroll for administrative staff and back up payroll for the nursing department.
• Audit and monitor the unit supplies par levels.
• Train new unit secretary on the ordering platform.
• All other duties as assigned.

Benefits

• Health Insurance - 100% employer-paid medical insurance for High-Deductible Health Plan (HDHP) for single-subscribers.
• Dental insurance with orthodontist coverage.
• Flexible Spending Account (FSA)
• Health Saving Account (HSA) with Weekly Employer Contributions
• 401k with company match - 100% company match on the first 3% of your contributions
• Tuition Assistance - Our tuition assistance program provides financial support for courses and degrees that will help you grow professionally with us.
• ETO (Earned Time Off) - Generous ETO plan that accrues on a weekly basis for use after 90 days of employment.
• Paid Holidays - ESLC has six designated holidays and one floating holiday.
• Competitive Pay Rates - We offer competitive rates that reflect your skills and experience. ESLC processes payroll on a weekly basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees