Clinical Abstractor, New York City Maternal Mortality Review Committee (Temp)

FPHNY Recruitment Team•New York, NY

27d•Hybrid

About The Position

BMIRH seeks an enthusiastic, motivated clinical abstractor to support the work of the NYC Maternal Mortality Review Committee (MMRC). This is a part-time, temporary position located at the DOHMH office in Long Island City. Most work can be done remotely (up to 260 hours), although time is required in the office for monthly Committee meetings. This position will report to the Deputy Director of the MMRC and work closely with the Co-Chairs of the MMRC and other members of the project team. The Clinical Abstractor will be responsible for conducting clinical abstraction of specified data, including but not limited to death certificates, birth certificates, fetal death certificates, medical and hospitalization records, autopsies and social service records on maternal deaths to write case narratives for the Maternal Mortality Review Committee based on documentation in the records. This position requires a high level of clinical responsibility, integrity, and initiative.

Requirements

Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols
Active clinical license, such as RN, LPN, MD, DO, NP, in relevant clinical area (e.g.) - Submission of a copy of current medical license required.
At least 3 years of clinical experience working in obstetrics and gynecology or family medicine. Clinical experience in behavioral health is a plus.
Demonstrated understanding of normal/abnormal processes of pregnancy, delivery, and postpartum care and the wide spectrum of factors that can influence maternal outcomes
Understanding of medical terminology and the health care system in general
Experience in medical record review, including an in-depth understanding of the organization of medical records
Flexibility and ability to deliver high quality, concise case abstractions according to agreed upon timelines.
Ability to show up to all meetings where abstractor cases are presented
Strong attention to details
Knowledge of HIPAA and confidentiality laws
Ability to serve as an objective, unbiased storyteller; not looking to assign blame
Demonstrated understanding of social determinants contributing to maternal mortality
Strong interpersonal skills and excellent oral and written communication skills
Skill with word processing and data entry (i.e. Microsoft Word, Excel, Access, and PowerPoint)
Knowledge of methods to maintain database information
Ability to work well with others, including people of diverse linguistic, cultural, or economic backgrounds
Ability to maintain organized, accurate records
Employment is contingent upon the successful completion of a background check
You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.

Responsibilities

Complete Training and Orientation
Take required DOHMH CITI training online course
Receive orientation to the entire data abstraction process
Sign and submit all data confidentiality forms as required
Abstract Maternal Mortality Records
Abstractors usually abstract up to 3 cases every month. The workload will vary by month depending upon the number of maternal deaths, the availability of maternal records and the dates of the MMRC meetings.
The Abstractor will:
Receive a list of assigned cases with corresponding records from the Deputy Director to abstract within a specific time frame. Records may be from multiple sources including but not limited to death certificates, birth certificates, fetal death certificates, medical and hospitalization records, autopsies and social service records
Pre-review records within 2 weeks of case assignment and notify project staff of additional necessary records requests and conflicts of interest (Clinical Abstractors are not assigned to cases occurring in facilities where they work or to cases where they have any relationship with the patient or health care clinicians involved)
Work in partnership with MMRC Operations Team to identify opportunities for improvement in case abstraction process or workflows
Attend CDC Maternal Mortality Review Abstractor Training on the MMRC process, key principles of record abstraction
Attend monthly Centers for Disease Control and Prevention trainings for abstractor role, when possible
Develop and Present Case Narratives to the MMRC
The Clinical Abstractor prepares a de-identified case narrative for presentation at the MMRC meeting. The case narrative is based on a standard template that provides basic key information about the chain of events leading up to the death and summarizes the case for the MMRC committee review.
The Abstractor will:
Develop a de-identified case narrative for presentation at the MMRC meeting. These case narratives go through clinical and line-edits, then are reviewed and approved by the MMRC co-chairs prior to being presented for MMRC discussions
Participate in in-house DOHMH reviews and quality checks of case narratives prior to MMRC meetings
Complete case narratives to be presented to the MMRC at least one month prior to the meeting
Attend monthly MMRC meetings in person and present maternal death case summaries, answer questions from members pertaining to the case