Climate Pollution Reduction Public Records Lead (Forms and Records Analyst 3)

State of Washington•Lacey, WA

57d•Hybrid

About The Position

The Climate Pollution Reduction Program (CPRP) is seeking a Public Records Lead to organize, implement, and manage the program's records and information system for program staff and the agency records management system. Your role is key to helping ensure that CPRP records are appropriately preserved, accurate and authentic, in order to withstand objections and enforce program actions. Coordinating with agency records staff on complex public records requests, you'll also develop project plans for records management, and help modernize and migrate to electronic records systems. Internally to CPRP, you'll provide technical advice to program staff in the area of records management and planning, by developing and updating records management guides and standards, and provide training on how to apply these tools and recommended best practices. This will help to increase accessibility of documents and records so that CPRP staff and managers have the information needed to accomplish their core environmental mission. This position is also a vital part of the CPRP administrative team, providing administrative assistance to the Deputy Program Manager, and playing a key role in supporting implementation of Washington's bold climate policies.

Requirements

Six years of experience and/or education as described below:
Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:
Records and Information Management - Ability to organize, track, and manage records in both paper and electronic systems, applying retention schedules and following state and agency requirements.
Legal and Compliance - Understanding of public records laws and procedures, including how to review, protect, and share sensitive or confidential information appropriately.
Organization and Administrative Support - Strong organizational skills for managing calendars, meetings, and projects while keeping records and workflows running smoothly.
Education: College level course work.
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate's degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor's degree.
A Master's degree or above.
A background check will be conducted, which may include criminal record history, fingerprinting, and credit history.

Nice To Haves

Experience working as a public disclosure coordinator or records coordinator for a governmental agency, applying:
RCW 42.56 Public Records Law
RCW 43.21A.160 Request for certification of records as confidential
WAC 44-14 Public Records Act - Model Rules
Experience managing projects requiring organization of records from different sources.

Responsibilities

Lead program-wide records strategy, retention, and disposition efforts in alignment with legal and agency requirements.
Oversee records cleanup, onboarding/offboarding, and other program lifecycle activities to ensure proper organization, labeling, and preservation.
Serve as program liaison with Information Governance and IT Services to support compliance and alignment with agency-wide initiatives.
Oversee forms management for the CPR program, including design, revision, accessibility, retention, and repository maintenance in coordination with agency Forms Officer and accessibility staff.
Develop, organize, implement, and manage CPRP records & information system; ensure compliance with state records management statutes.
Give presentations regarding records and public disclosure work. Provide training, demonstrations, and communication to staff regarding records management policies, disclosure obligations, and use of digital tools.
Screen, sort, and prioritize email for Deputy Program Manager; respond to messages as appropriate.
Make travel arrangements, schedule meetings, take meeting notes, screen calls and visitors, and manage calendars, as well as other tasks.