FirstAlt Client Services Rep ll

First Student

About The Position

Major Responsibilities Act as the main point of contact for clients in regard to routing, student information, school schedules, etc. Work with Field Operations to ensure driver compliance is completed and up to date per school district and state standards. Manage the day to day scheduled trips, ensuring trips have been started, are running on time, completed and troubleshoot trips that need immediate attention. Effectively communicate via telephone, email, text message, and chat applications with a school districts, transportation partners and team members. This position requires a high level of customer service communication and care Handle escalated situations with a sense of urgency, calmness, and professionalism When applicable, Agents assigned to bilingual speaking roles will be required to meet all expectations in their designated language as outlined in this document The main point of contact for clients in regard to routing, student information, school schedules, etc. Builds and maintains all routes building new client quotes, creating and implementing new routes, and consolidate existing routes Build positive client relationships by frequently checking in and following up on questions or concerns they may have Ensure all client communication and requests are being responded to and are completed in a timely manner Regular email communication with clients, but also assist with inbound/outbound calls to clients, parents/guardians, students, schools, and drivers. Generate and review reports on a daily, weekly, and monthly basis. This can include items such as daily trip count, trip details, billing concerns/questions, incident/accident reports. Etc. Maintain calendar adjustments including weather delays, holidays, minimum releases, etc. Expediting concerns and issues to the appropriate team. Staff will be cross trained with other FirstAlt departments as directed by management Duties and responsibilities are not limited to above descriptions and can be modified or changed at the discretion of Management. Disclaimer Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Responsibilities

Act as the main point of contact for clients in regard to routing, student information, school schedules, etc.
Work with Field Operations to ensure driver compliance is completed and up to date per school district and state standards.
Manage the day to day scheduled trips, ensuring trips have been started, are running on time, completed and troubleshoot trips that need immediate attention.
Effectively communicate via telephone, email, text message, and chat applications with a school districts, transportation partners and team members.
Handle escalated situations with a sense of urgency, calmness, and professionalism
Builds and maintains all routes building new client quotes, creating and implementing new routes, and consolidate existing routes
Build positive client relationships by frequently checking in and following up on questions or concerns they may have
Ensure all client communication and requests are being responded to and are completed in a timely manner
Regular email communication with clients, but also assist with inbound/outbound calls to clients, parents/guardians, students, schools, and drivers.
Generate and review reports on a daily, weekly, and monthly basis.
Maintain calendar adjustments including weather delays, holidays, minimum releases, etc.
Expediting concerns and issues to the appropriate team.
Staff will be cross trained with other FirstAlt departments as directed by management