Client Service Specialist (Legal Secretary)

HireNow Staffing•Washington D.C., WA

24d•$76,000 - $108,000•Hybrid

About The Position

HireNow Staffing is partnering with a prestigious Am Law 100 firm to identify an exceptional Client Service Specialist to join its Litigation practice in Washington, D.C. This role is designed for a polished, experienced legal secretary who excels in high-pressure environments, communicates with precision, and provides seamless support to senior partners and attorneys. This position requires a professional who takes ownership, anticipates needs, and thrives in a client-focused environment. The ideal candidate has deep litigation experience, strong organizational instincts, and the ability to support complex international matters especially those involving Spanish-language documents. This is a hybrid opportunity, but the firm requires a consistent in-office presence to maintain collaboration and uphold the firm's high service standards. Why This Role Stands Out This opportunity places you at the center of a highly respected litigation team where your expertise will make a measurable difference. You'll work closely with senior partners, handle sophisticated matters, and contribute to a culture that values excellence, professionalism, and collaboration. For legal support professionals seeking long-term stability, growth, and prestige this is a premier opportunity.

Requirements

6+ years of legal secretarial experience , preferably in an Am Law or similarly rigorous law firm environment.
Strong background in litigation and/or international arbitration .
Experience supporting senior partners and high-volume attorney teams.
Advanced skills in MS Office (Word, Outlook, Excel, PowerPoint) and document management platforms.
Proven ability to maintain confidentiality, manage sensitive information, and communicate professionally at all levels.
Strong organizational, time management, and multitasking skills.
Demonstrated longevity and consistency in past roles (stable resumes required).

Nice To Haves

Bilingual Spanish proficiency including drafting, translating, and proofreading legal documents.
Prior experience supporting attorneys in global matters, foreign proceedings, or cross-border litigation.
Familiarity with international clients, cultural nuances, and multilingual communication environments.
Experience preparing presentations, coordinating events, and supporting attorney business development.

Responsibilities

Manage complex calendars for partners and senior attorneys, resolving conflicts and anticipating needs.
Coordinate heavy domestic and international travel arrangements, including itineraries, logistics, and meeting prep.
Serve as a trusted liaison for clients, internal teams, and external vendors handling communications with professionalism and confidentiality.
Draft, edit, and proofread legal documents, filings, correspondence, and presentations.
Spanish-language proofreading, translation, and drafting experience is strongly preferred.
Open new matters, maintain physical/electronic files, and ensure all materials adhere to firm protocols and compliance requirements.
Process time entries, track deadlines, manage attorney expenses, and assist with pre-bill edits and final billing reviews.
Collaborate closely with Finance, Client Accounting, Document Services, and other support teams to ensure accuracy and timely turnaround.
Assist attorneys with hearing preparation, meeting materials, binders, research compilation, and internal project coordination.
Provide support for presentations, client events, and attorney business development initiatives as needed.
Uphold meticulous attention to detail while juggling multiple priorities and tight deadlines.