Part Time Client Service Representative

VCA Animal Hospital•Kennewick, WA

33d•$18

About The Position

VCA Meadow Hills Animal Hospital is seeking a Part-Time Client Service Representative Hometown Care at VCA Meadow Hills Animal Hospital: Our AAHA Accredited hospital opened with the vision of providing compassionate, high quality veterinary care. We have worked hard to make VCA Meadow Hills Animal Hospital a great place to work for our team members and to give back to the community. Our purpose: To create an exceptional experience for our patients and clients To work as team, with shared dedication and passion To enhance the health of each pet, resulting in a stronger relationship between the human animal veterinarian. Position Title: Client Service Representative Department: Front Office Staff Employee Status: Non-Exempt Job Summary: Meet and greet clients and their pets. Coordinate and represent all facets of client services. To serve as a good will ambassador for the hospital.

Requirements

Excellent client service skills.
Excellent phone skills.
Computer skills preferred.
Must be friendly, outgoing, "people-oriented."
Excellent communication skills.
Ability to work in a team oriented environment.
Well groomed, organized and detail oriented.
Ability to take direction.
Ability to handle money accurately and honestly.
Must possess sound decision making skills and multi-task while working in an environment of stress.
High School Diploma.
Must have experience working with the public, i.e. restaurant, retail or service business.
Dependable attendance is required.
Any allergies to animals must be controllable through medication.
Must be able to lift 40 pounds.
Must be willing to work long or irregular hours under pressure conditions.
This position requires the ability to walk, bend, stand and reach constantly during a minimum 8-hour day.
Visual acuity sufficient to maintain accurate records, recognizes people and understands written directions.
Ability to speak and hear sufficiently to understand, give information in person and over the telephone.
Fine motor skills adequate for utilizing office equipment such as computers, telephones, copiers, fax machines, etc.
Rotating Evenings and Saturdays are required.

Nice To Haves

Experience in a veterinary hospital or other doctor's office is a plus.

Responsibilities

Client Service
Answer Telephones and Make Appointments
Maintain Charts and Computer Records
Pharmacy and Retail Sales
Marketing Implementation
Maintenance/Housekeeping
Financial Responsibilities
Ensure that clients and pets feel welcome and comfortable.
Serve as "Ambassadors" - creating and maintaining goodwill for the hospital.
Build rapport with clients.
Immediately greet clients and pets by name.
Quickly understand client needs and initiate the process of meeting those needs.
Help new clients completely fill out the registration form. Inform new clients about services, etc. that your hospital offers.
If there is a delay, i.e., the doctor is behind schedule, keep clients informed of expected waiting time.
Know enough about general animal husbandry and pet care to be able to educate clients and to answer non-medical questions that the client may have or to inform them of things their pet may need
Generate, present and explain fee estimates for treatment/surgery to clients.
Handles client complaints with concern and diplomacy.
Accurately communicates medical/surgical information to clients.
Send client cards and letters, i.e., thank you notes, sympathy cards, welcome cards, as directed by management team.
Prepare, distribute and explain client education materials.
Exhibit a "come in now" attitude towards clients and patients.
Encourage the client to make an appointment if the pet has any problem that is concerning to either the client or you.
Schedule appointments and other patient visits in appointment book, including re-check appointments, surgeries, and drop offs.
Reschedule any missed appointments.
Understand and use excellent telephone etiquette.
Call clients to confirm appointments, remind of missed appointments and laboratory results as well as callbacks for procedures performed.
Refuse to diagnose pet health care problems over the telephone.
Keep charts and computer records updated with current client and patient information, i.e. address or telephone number and/or vaccine due dates, other reminders, age, etc.
Prepare charts for new clients and/patients.
Prepare charts for patients prior to appointment including all necessary forms, authorizations, and instructions as necessary.
Handwriting must be neat and legible.
Open an order or start an invoice as each client enters the hospital. Recommend any needed service, i.e. vaccinations, heartworm testing, etc.
Calculate client's invoice and collect payment.
File charts in appropriate areas as needed.
Do routine computer reports and backups.
Understand the benefits of the retail products we offer and how they are used. Must be able to promote them to our clients.
Fill prescriptions and dispense medications as directed by a veterinarian.
Explain prescription directions to clients.
Understand, participate, promote and support planned VCA marketing events and programs.
Present marketing promotions to clients in a professional manner.
Verify that the front desk, reception area, waiting areas, and exam rooms are neat and clean at all time.
Periodically check the outside of the hospital for feces, urine, etc. and keep clean and neat. Also examine glass doors and windows for smudges and clean when necessary.
Keep the client refreshment area in the hospital stocked, operational, neat and clean at all times.
Keep your appearance always clean and neat.
Wear your nametag and a clean, pressed uniform at all times.
Endeavor to keep the waiting area reading and educational materials current and orderly.
Keep office plants watered as needed.
Verify that all provided services and/or products have been accurately entered in the computer on the client's order/invoice and under the correct employee number.
Collect deposits and payments for services at the time they are rendered.
Print receipt and give to client for each visit.
Balance the cash drawer with the computer summary report accurately.
Prepare deposit slips and/or cash balancing worksheet for the daily bank deposit as directed by the Hospital/Office Manager.
Keep cash/checks, etc. secure at all times.

Benefits

Access to the people and financial resources of a large veterinary community
Leadership opportunities
Career development programs
Opportunities to give back through strong Shelter partnerships and VCA Charities
Tuition support and sponsorships
Free mental health sessions and wellness subscriptions (Head Space and Lyra Health)
Referral bonuses
Competitive wage
Generous pet care discounts
Paid parental leave
sick time
Uniforms provided
We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!