Client Executive Assistant

Serco North America•Washington, DC

2d•Onsite

About The Position

If you seek a rewarding, high profile and challenging position supporting projects for the US Navy- Serco has a wonderful opportunity for you! This position will be on a dynamic team, supporting Team Submarine. Bring your expertise and collaborative skills to make an impact towards our military defense and safety of our sailors. Serco-NA is seeking a motivated individual to provide programmatic support to one of our Team Submarine customers. Serco-NA has an opening for an Executive Assistant/Office Manager (EA/OM) to support an active contract with the U.S. Navy in the Washington, DC area. As the EA/OM, you will be on a dynamic team providing technical and programmatic support to the VIRGINIA Class Submarine Program Office (PMS450) and the U.S. Navy’s Team Submarine Program Offices at the Washington Navy Yard in Washington, DC! Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors. Serco supports the US Navy as a prime for their Team Submarine SHAPM contract supporting the acquisition of submarines. PMS450 is the acquisition program office for the New Construction of Attack Submarines and for identifying, assembling, managing, directing, and coordinating the resources required for the R&D, design, construction, Test and Evaluation (T&E), Live Fire Test and Evaluation (LFT&E), and Fleet introduction of the U.S. Navy’s newest class of nuclear attack submarines. PMS450 is responsible for developing and deploying a more affordable, nuclear-powered attack submarine with multi-mission capability and enhanced capabilities for performance in littoral areas. VIRGINIA Class submarines support five of the six Navy core maritime capabilities: Deterrence, Maritime Security, Sea Control, Forward Presence, and Power Projection. The EA/OM will support the Program Manager (PM) and Deputy Program Manager (DPM) of one of the submarine program offices directly. You will be entrusted to exercise discretion and independent judgement daily when presented with numerous and at times conflicting options while leading the execution of front office related matters to include oversight of calendars; contact management/screening; travel optimization/budget; correspondence review and editing; tracking/directing the completion of action items; assessing/developing policy; and a host of other functions that can have a significant impact on the success of the office, director, and their subordinates in their ability to execute their duties in a very fast paced and dynamic environment as they oversee hundreds of people operating remotely across the US. You will manage all matters and make quick decisions without prior approval within the front office and will interface with senior executives within the Department of Defense as well as Congressional Staffers. If your desire is to make a difference in the construction and sustainment of the US Navy Submarine force, this position is ideal. This position will be onsite at the Washington Navy Yard.

Requirements

Ability to oibtain a Secret clearance.
A Bachelor’s Degree (experience in lieu of degree).
5+ years’ experience in a government or defense-related environment.
2+ years of supervisory experience in an office setting.
Excellent written and oral communications skills.
Strong organizational, communication, and multitasking skills with the ability to prioritize tasks and work under deadlines.
Ability to work independently, make independent decisions, and be part of a cohesive team.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Demonstrate the ability to interact with senior management on complex technical issues.
Ability to work both in a team environment and independently, and often under short, multiple deadlines.
Ability to be a team player, work well with others and contribute positively to work/team environment while continually seeking ways to enhance contribution to the team.
Reporting to work at the Navy Yard 5 days a week except for government holidays is expected with occasional exceptions.

Nice To Haves

Experience working in submarine community as a senior enlisted, such as a Senior or Master Chief.
Experience as an executive assistant preferably supporting an SES or flag officer within the NAVSEA front office environment.
Active NMCI/Flankspeed account and CAC (Common Access Card) are a plus.
Work experience in the Navy and specifically within Team Submarine or submarines in general.
Desired knowledge of DoD policies, NAVSEASYSCOM/Team Submarine policies and procedures.
Desired active NNPI account and CAC.
Desired: 10 or more years of experience with Navy acquisition and Submarine Programs.
Desired: Experience leading a project and interfacing with an end item customer.
Desired: Knowledge of Program Management, including the acquisition process, the budgeting process and Navy program execution.
Active-Duty Experience in the submarine or yeoman service preferred.
Recent experience in Team Submarine would be ideal.
Preferred Experience in supporting Navy or DoD-related programs are a plus.
Preferred Familiarity with government contracting processes.
Preferred Knowledge of document management systems.

Responsibilities

Report to and provide counsel for a Navy executive/senior level manager O-6/GS-15.
Oversee and managethe daily functional operation of a complex NAVSEA program organization.
Lead and direct the work of others, including clerical, administrative, logistical support, and information technology personnel.
Be familiar with a variety of the program office’s technical efforts, internal practices and procedures, and both internal and external stakeholders.
Facilitate development, implementation, and revision ofwork procedures and standards with key stakeholders across multiple organizations to improve efficiency and effectiveness of assigned operations.
Rely on experience and judgment to plan and accomplish goals.
Execute work with minimal supervision by your principal.
Ensure compliance of program office personnel with established program office standards.
Organize and manage office operations and procedures, including scheduling, correspondence, filing, developing policy, and data entry to ensure efficient day-to-day operations.
Prepare, proofread, and edit documents, presentations, and reports to support business processes and project objectives.
Schedule and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to ensure effective communication and follow-up.
Arrange travel logistics and process travel expense reports, ensuring adherence to company policies and procedures.
Act as a point of contact for internal and external communications, including handling inquiries, directing calls, and distributing correspondence.
Provide administrative support to various projects, including maintaining project documentation, tracking progress, and assisting with project-related tasks as needed.
Maintain accurate records and databases, ensuring data integrity and confidentiality, in compliance with company policies and government regulations.
Manage office supplies inventory, ensuring the availability of necessary materials and placing orders as needed.

Benefits

Medical, dental, and vision insurance
Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract
401(k) plan that includes employer matching funds
Tuition reimbursement program
Life insurance and disability coverage
Optional coverages you can buy, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Employee Assistance Plan that includes counseling conditions

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