Client Engagement Coordinator

Dechert LLP•New York, NY

47d•$64,500 - $80,000•Onsite

About The Position

Global leading law firm Dechert LLP is looking for a Client Engagement Coordinator (3+ years' experience) to assist the Manager of Client Events in planning and delivering high-impact client engagement initiatives, including client gifting, supporting marketing collateral for events and VIP experiences. The role is ideal for a detail-oriented, creative, resourceful self-starter who thrives in a fast-paced, professional services environment and can manage multiple projects with minimal supervision.

Requirements

Bachelor's degree preferred.
3+ years of marketing or corporate experience
Meticulous and organized.
In office four days a week with flexibility for Fridays as needed.
Ability to work overtime as needed.
Commitment to excellent internal and external client service.
Good oral and written communication skills. Good grammar, vocabulary and reading comprehension.
Knowledge of the firm's policies and procedures.
Ability to effectively manage competing priorities.
Good interpersonal skills with polite, professional and positive manner.
Ability to maintain confidentiality.
Ability to learn new skills as they become necessary.
Ability to work independently and as part of a team in a collaborative organization.

Responsibilities

Assist with high impact client engagement asks from firm leadership, including reservations and bespoke requests.
Support planning, implementation, and post-event activities for the Firm's client engagement program.
Arrange for production of event materials, such as signage and promotional merchandise.
Coordinate collateral logistics, such as client gifting, event branding, and experience enhancements.
Assist with creative concept proposals for experiential marketing and client touchpoints, researching trends and best practices to enhance client experiences.
Source new vendors, maintain vendor guide, and vendor relationships.
Build event kits; create standardized packing lists.
Pick/pack orders; verify contents against requests.
Research, purchase, and distribution event merchandise.
Keep event closet organized and maintain inventory levels.
Gather project requirements (budget, quantities, deadlines).
Obtain quotes, compare vendors, negotiate pricing and lead times.
Create and track purchase orders; manage proofs and sign-offs.
Monitor production status; ensure quality standards/specs.
Track spend against budget; prevent rush fees.
Reconcile invoices and resolve discrepancies; Use the firm's systems (iManage, CRM, SharePoint) to update data as needed.
Collect and return reusable items; document losses/damages, update inventory, and reorder as needed.
Perform all other duties as necessary and as assigned by your supervisor for efficient functioning of the events team, department, office, and firm.