CLI Coordinator II

Heluna Health•San Francisco, CA

19h•$38 - $42

About The Position

The Center for Learning and Innovation (CLI) is a branch within the Population Health Division (PHD) at the San Francisco Department of Public Health that is dedicated to fostering a culture of learning, trust, and innovation CLI organizes several programs focused on 1) internal training and workforce development; 2) recruitment of the future public health workforce through meaningful internships; and 3) capacity building for external public health agencies and related stakeholders. Under the direction of the CLI People Development Manager, the CLI Coordinator serves as the cross-team operational and administrative lead for the Branch. CLI is largely a grant funded organization with several active grants from the Centers for Disease Control and Prevention (Capacity Building Assistance in HIV Prevention and the Public Health Infrastructure Grant, known locally as Project INVEST) and the National Institutes of Health (the Summer HIV/AIDS Research Program, SHARP). CLI also supports the implementation of the Division’s Workforce Development Plan. This position is an excellent opportunity for an early career public health professional to join a dynamic, multi-disciplinary team dedicated to ensuring all staff have the skills they need to protect and promote the health of all San Franciscans. This is a temporary, grant-funded, Full time, benefitted position. Employment is provided by Heluna Health. Pay Range: $38.01-$41.91 per hour

Requirements

Experience working on HIV and/or public health issues with diverse racial/ethnic communities, particularly communities of color, immigrants and gay/lesbian/bisexual/transgender communities
Experience with Project Management software (e.g. Trelo, Asana, Microsoft Project and Planner)
Proficiency with meeting scheduling applications (e.g., Doodle, Calendly), as well as Microsoft SharePoint and videoconferencing software (e.g., Zoom, Teams)
Experience liaising with contractors and vendors and managing budgets
Experience with grant preparation and reporting, including CDC and NIH grants
Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams
Bachelor’s degree, preferably with a public health or public administration focus
A minimum of 2 years of administrative or operations experience
Outstanding customer service and responsiveness
Excellent written and verbal skills
Excellent organizational skills with strong attention to detail
Creative thinking and problem-solving skills
Ability to work independently and as part of a team
Ability to manage several projects simultaneously

Responsibilities

Will provide support to CLI managers (People Development Team Manager and Capacity Building Assistance Manager) and CLI Director, to ensure smooth fiscal and operational implementation of programs (40%)
Will provide administrative and logistic support for Pathway Programs: SHARP (Summer of HIV & AIDS Research Program, Population Health Fellows, etc.) (40 %)
Will provide administrative support for Project INVEST, including the PHD Boost Award mini-grant Program (20%)
Provide core administrative support for the programs above, including, but not limited to, scheduling conference calls and meetings, logistical support, submitting purchase orders, and supporting team huddles
Provide key administrative support for CLI Pathway Programs, including PHD Population Health Fellows and SHARP scholars.
Maintain CLI Standard Operating Procedures (SOPs) and standard work processes which involves collaboratively developing new and updating existing SOPs with CLI, and where relevant, PHD Operations staff
Develop and sustain a CLI Knowledge Management program that relies on SharePoint, Teams and other shared drives to organize and ensure ready access to essential documents and resources
Process credit card payments and ensure timely staff reimbursement
Track inventory of key CLI supplies and work with program leads, PHD Operations, and IT to ensure CLI staff and interns have their space, and equipment needs met to support successful in-person and remote work
Manage CLI weekly huddle calendar, including a rotating facilitation schedule
Manage the CLI Lending Library
Support CLI teams to host successful onsite and online training events
Other duties as assigned