Clerk-Payroll, Building Operations/Maintenance

Spring Independent School District•Houston, TX

1d•$32,092 - $37,751

About The Position

The Clerk – Payroll (Building Operations/Maintenance) under the general supervision of the Director -Operations will be responsible for maintaining accurate payroll information, monitoring and verifying employee’s timesheets, resolving missed punches and recording absences for Maintenance and Operations staff in the timekeeping system in accordance with district policy and the payroll schedule. Clerk – Payroll (Building Operations/Maintenance) will be responsible for providing guidance and resources to employee payroll related inquires and questions. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

Requirements

High School graduate or GED
Must be able to communicate effectively in English
2 yrs payroll related experience
Skills to operate standard office equipment including use of computer applications; highly accurate calculations and data entry as required.
Able to communicate effectively in English, in writing and verbally.
Knowledge of filing procedures
Knowledge of 10-key calculator.
Knowledge of E-Finance Financial Software
Knowledge of TimeClock Plus timekeeping system
Familiar with payroll procedures
Professional demeanor at all times

Nice To Haves

3+ years payroll related experience
2 years of Timekeeping experience
2 years previous experience in a payroll department

Responsibilities

Monitor and update employee’s time and absences in TimeClock Plus and AESOP to ensure accurate and timely processing of employees’ paychecks.
Meet all payroll due dates for submitting payroll batches.
Ensure proper TimeClock Plus coding for employees that are assigned to 260 and 240 calendars. This includes verifying clock in and clock out compliance, accuracy of work hours, and entering absences for employees.
Utilize the appropriate payroll forms to record payroll transactions including but not limited to a missed punch form, request to earn/use compensatory time forms and extra duty/supplemental pay forms.
Ensure all payroll forms have the appropriate signatures then route to the payroll department.
Attend all trainings hosted by the Finance or HR departments regarding pay and payroll processing.
Coordinate with the department secretary and human resources to track employees who are out on leave, and complete the appropriate notice of absences forms when applicable.
Assist employees with providing resources and guidance in understanding their paychecks.
Maintain personnel information for purposes of providing an up-to-date reference and audit trail for compliance for payroll.
Prepare various reports for the purpose of providing written support and/or conveying information.
Assist in other areas as directed by the Operations Director.