Clerk - Operations

ESC Region 12•Waco, TX

48d

About The Position

Primary Purpose: Primary duties include supporting the Contracts and Accounting function of the Bond construction program. Assists the Operations team including the Chief of Operations, Assistant Director of Construction, Program Accountant, and Assistant Project Managers with records management, document control and invoice processing.

Requirements

High school diploma or GED
Proficient skills in keyboarding, word processing and file maintenance.
Ability to use personal computer and software to develop spreadsheets and databases Ability to organize and maintain multiple ongoing construction projects
Ability to work cooperatively with others
Excellent organizational, communication and interpersonal skills.
Ability to learn and adapt to new project management software (e.g., Kahua) for efficient data entry and record keeping.
Interest in design and construction industry

Nice To Haves

Familiarity with project management software (e.g., Kahua) and experience in data entry is preferred
Preferable one year of construction or architectural office experience or similar.

Responsibilities

Regularly perform data entry tasks in the project management software (e.g., Kahua) to ensure real-time updates and accurate reporting. This includes entering project Requests for Information, Proposed Change Orders, Proposal Requests, tasks, deadlines, progress updates, and other relevant information into the software.
Receive and register invoices for due process to Bond Accountant
Maintains close out documents and warranty files as well as document QC for all projects in the project management software (e.g., Kahua)
Produces, reviews for completeness of data, and routes requisitions for purchase orders to Bond Accountant.
Addresses problems in a prompt, courteous, and cooperative manner, routing issues to appropriate staff for resolution.
General project document management.
Greets and assists department visitors.
Assist in meetings and taking of notes to document discussion and decisions and next action.
Performs other duties and functions, as assigned.

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