Clerk of the Board of Education

Republic County Unified School District 109•Belleville, KS

3d•Onsite

About The Position

USD 109 Republic County Schools is looking for a Clerk of Board of Education with the following Qualifications: For Questions Regarding the position, please email the Superintendent at the District Office [email protected]. Location: District Office Purpose: To support effective school governance by maintaining accurate board records, management of the district’s budget, and ensuring clear communication between the board, staff, and community. Terms of Employment: 12 Month as established by the employment contract: Annual salary and paid monthly. Contract can be terminated at will with 2 weeks’ notice. Paid leave, vacation, and holidays are noted in the classified handbook. The Board Clerk is not on duty when the office is closed. Responsible to: Superintendent of Schools and USD 109 Board of Education Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of non-certified personnel. Qualifications: -High School diploma or equivalent required. -College degree or equivalent preferred; or three years related experience and/or training; or equivalent combination of education and experience. - Strong background in bookkeeping, accounting, business, English, and Mathematics. - Must have the ability to prioritize job tasks and meet established deadlines. - Have the ability to hear sufficiently to use a telephone. - Have the ability to use appropriate computer programs. - Able to work well with board members, employees, patrons, and other appropriate individuals or groups. - Able to respond to information requests in a courteous, timely, and helpful manner. - Able to be away from home one or more nights to attend board meetings and training sessions as assigned by the board or superintendent. - Understand confidentiality with school business, records, and personnel matters. - Desire to continue career improvement. Essential Functions: - Attends all board meetings, prepares, and distributes documents/material needed or requested for upcoming board meetings. - Help the board and superintendent comply with the open meetings law. Be aware of, and help the board comply with, all appropriate state and federal laws. - File all reports with appropriate agencies as required by law and/or regulation - Supervise the management of the financial affairs of the schools. - Acts as advisor to the superintendent on all questions relating to the business and financial affairs of the district. - Administers a budget control system for the district. - Assist with the development of the district budget. - Enter data and assist in setting up information for the District’s fiscal year Budget and submit Budget Report that was adopted by the District to Kansas State Department/County Clerk - Maintain/Update revised or new policies in the district approved handbook. - Comply with all board policies and regulations in the Classified Staff Handbook. - Assist the Superintendent and office personnel as needed. General Responsibilities: - Demonstrate punctuality. - Type board minutes and keep an accurate journal of the proceedings of all board meeting documentations. - Prepare a draft copy of minutes of each board meeting and distribute to board members as required by policy. - Maintain the permanent minutes and other appropriate board records. - Create agendas, letters, and other appropriate documents as requested by the board president. - Maintain federal program records as requested and request federal funds monthly. - Reconcile district board bank accounts monthly. - Supports and assists the HR/Payroll clerk as needed. - With the Superintendent's supervision, handle the district’s investments and maintain the securities pledges are sufficient. - Closing the fiscal year books in June. Responsible for completing the S066, Licensed personnel reports, KHPA Medicaid Cost reporting and other miscellaneous reports. - Ensure backups of the district’s accounting system are complete and current. - Process miscellaneous reports to KSDE and/or KASB - Assist in Notary Public duties - Typing/Copying/Faxing/ and performing other duties as directed by Superintendent or Board of Education Act as secondary employer representative for drug and alcohol testing for bus drivers. Schedulepre-employment and random testing. Perform other duties as may be assigned by the Superintendent of Schools. - Support the Mission and Vision of USD 109

Requirements

High School diploma or equivalent required.
College degree or equivalent preferred; or three years related experience and/or training; or equivalent combination of education and experience.
Strong background in bookkeeping, accounting, business, English, and Mathematics.
Must have the ability to prioritize job tasks and meet established deadlines.
Have the ability to hear sufficiently to use a telephone.
Have the ability to use appropriate computer programs.
Able to work well with board members, employees, patrons, and other appropriate individuals or groups.
Able to respond to information requests in a courteous, timely, and helpful manner.
Able to be away from home one or more nights to attend board meetings and training sessions as assigned by the board or superintendent.
Understand confidentiality with school business, records, and personnel matters.
Desire to continue career improvement.

Responsibilities

Attends all board meetings, prepares, and distributes documents/material needed or requested for upcoming board meetings.
Help the board and superintendent comply with the open meetings law.
Be aware of, and help the board comply with, all appropriate state and federal laws.
File all reports with appropriate agencies as required by law and/or regulation
Supervise the management of the financial affairs of the schools.
Acts as advisor to the superintendent on all questions relating to the business and financial affairs of the district.
Administers a budget control system for the district.
Assist with the development of the district budget.
Enter data and assist in setting up information for the District’s fiscal year Budget and submit Budget Report that was adopted by the District to Kansas State Department/County Clerk
Maintain/Update revised or new policies in the district approved handbook.
Comply with all board policies and regulations in the Classified Staff Handbook.
Assist the Superintendent and office personnel as needed.
Demonstrate punctuality.
Type board minutes and keep an accurate journal of the proceedings of all board meeting documentations.
Prepare a draft copy of minutes of each board meeting and distribute to board members as required by policy.
Maintain the permanent minutes and other appropriate board records.
Create agendas, letters, and other appropriate documents as requested by the board president.
Maintain federal program records as requested and request federal funds monthly.
Reconcile district board bank accounts monthly.
Supports and assists the HR/Payroll clerk as needed.
With the Superintendent's supervision, handle the district’s investments and maintain the securities pledges are sufficient.
Closing the fiscal year books in June.
Responsible for completing the S066, Licensed personnel reports, KHPA Medicaid Cost reporting and other miscellaneous reports.
Ensure backups of the district’s accounting system are complete and current.
Process miscellaneous reports to KSDE and/or KASB
Assist in Notary Public duties
Typing/Copying/Faxing/ and performing other duties as directed by Superintendent or Board of Education Act as secondary employer representative for drug and alcohol testing for bus drivers.
Schedulepre-employment and random testing.
Perform other duties as may be assigned by the Superintendent of Schools.
Support the Mission and Vision of USD 109