Clerk IV - Cape and Islands

Commonwealth of Massachusetts•Hyannis, MA

About The Position

The Department of Children and Families is seeking a Clerk IV who will provide administrative support to a large number of professional staff and is committed to upholding the department’s fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. The Clerk IV will quickly and accurately process data from a variety of sources, maintain the case archive process for the area office and act as receptionist, greeting and directing clients and visitors. Duties and Responsibilities (these duties are a general summary and not all inclusive): Utilize Microsoft Office Applications - Word and Excel - with accuracy Perform accurate typing, word processing and data entry Maintain case archive process for the area office, filing, records management, archive submissions, and archive requests Track the data drive information used in case assignments and personnel management Perform Area Office closed records processing Serve as a receptionist. Greet clients and visitors; answer telephone calls; refer clients and visitors to appropriate department staff when needed Provide administrative /clerical support and projects as assigned Provide routine information concerning agency office locations, programs and services Assist with processing mail and fax as necessary Maintain filing system Assist staff by entering information into the FamilyNet system including FamilyNet searches Assist social workers with Mass Health insurance claims Manage personal needs accounts on the area office level of Social Security and Title II payments Assist in the support of Director of Area as needed

Requirements

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below\: I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.
A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.
A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience.
A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.
Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

Nice To Haves

Demonstrated ability in Microsoft Office Applications – Word, Excel and Access Family Net, etc.
Competency to effectively handle complaints presented or referred to the Director.
Aptitude to work with culturally diverse populations.
Demonstrated ability to maintain a professional demeanor in the public forum
Capacity to plan, organize and carry through on office events.
Inclination to carry out work activities with a minimum of direction.
Ability to establish systems to improve overall performance of all clerical functions.
Proven ability to organize and maintain filing systems.

Responsibilities

Utilize Microsoft Office Applications - Word and Excel - with accuracy
Perform accurate typing, word processing and data entry
Maintain case archive process for the area office, filing, records management, archive submissions, and archive requests
Track the data drive information used in case assignments and personnel management
Perform Area Office closed records processing
Serve as a receptionist. Greet clients and visitors; answer telephone calls; refer clients and visitors to appropriate department staff when needed
Provide administrative /clerical support and projects as assigned
Provide routine information concerning agency office locations, programs and services
Assist with processing mail and fax as necessary
Maintain filing system
Assist staff by entering information into the FamilyNet system including FamilyNet searches
Assist social workers with Mass Health insurance claims
Manage personal needs accounts on the area office level of Social Security and Title II payments
Assist in the support of Director of Area as needed

Benefits

Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.
We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer.
Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.
Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.
We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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