Clerk III - Religious Services - Chaplaincy and Volunteer Services Division (044130)

Texas Department of Criminal Justice • Huntsville, TX

1d

About The Position

Performs highly complex clerical work. Work involves coordinating clerical activities; compiling and
tabulating data; checking documents for accuracy; handling and transporting documents; and
maintaining files. Works under limited supervision with moderate latitude for the use of initiative and
independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Six months full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain complex records and files in an automated system.
• Skill to plan work in order to meet established guidelines.
• Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
• Skill in the electronic transmission of communications.
• Skill to gain knowledge of agency and divisional core competencies.
• Skill to model the way for positive change.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

Responsibilities

• Prepares, edits, and distributes reports, correspondence, records, forms, and other documents ensuring accuracy and conformance to rules, regulations, policies, and procedures; assembles, organizes, tabulates, and maintains Religious Services information and statistics; and edits charts, graphs, and tables.
• Reviews and performs data entry, retrieval, and data searches; reviews, edits, and posts information to agency records; modifies formats, forms, and records; and maintains files, logs, and records to include automated information systems.
• Responds to requests for information; answers inquiries regarding rules, regulations, policies, and procedures; and assembles and distributes information.
• Assists applicants and employees in completing forms; coordinates, reviews, and processes employment and personnel actions; and evaluates applicant qualifications and refers those qualified to the proper hiring authorities.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED