Clerk III w/typing

Rochester Housing Authority•Rochester, NY

About The Position

This is a clerical position which involves the performance of a wide variety of activities within well-defined procedures. Individuals assigned to this class are given detailed oral and/or written instructions for new or more complex assignments. The duties are carried out under direct supervision, which is usually received in the form of review of completed assignments, another step in the clerical process and/or supervisory observation. Employees of this class may be required to exercise some independent judgment in performing assigned duties. Supervision is not a responsibility of this position, but Rochester Housing Authority employees may be expected to lead subordinate clerical employees in the performance of their duties. Performs related work as required.

Requirements

Knowledge of the alphabet
Knowledge of and ability to use word processing software
Ability to use a personal computer
Ability to type
Ability to copy numerical data and other information accurately
Ability to prepare and type written communications
Ability to compare numbers quickly and accurately
Ability to spell
Ability to compare names and narrative information quickly and accurately
Ability to alphabetize names and categories
Ability to read standard forms
Ability to perform arithmetic computations
Ability to maintain records and files
Ability to deal effectively with the public and office personnel
High School diploma or equivalent PLUS
Associates’ degree in secretarial science or office technology
Two (2) years experience performing general clerical activities which included entering data into a personal computer

Responsibilities

Types material from copy, rough drafts, dictation machine, or other instructions
Checks items being filed for completeness
Checks items, data or names in files for accuracy
Prepares and types correspondence on matters where policies and procedures are well defined
Creates and modifies documents using word processing software and personal computer
Enters data and runs reports, using database management software and personal computer
Greets individual visitors and refers them to the proper persons
Places calls and provides information over the phone
Transfers information from one file or other record to another by hand
Files, shelves or stores items (such as folders, books or other items) in accordance with file codes or classification symbols
Prepares new file folders
Proofs, by comparing typed material with source material, and corrects or marks for correction as necessary
Cross references files