Clerk I

City of Gainesville • Gainesville, FL

13d • $15 - $21

About The Position

This is entry-level clerical and staff support work of a routine nature. Positions allocated to this classification report to a designated supervisor and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.

Requirements

• Graduation from high school or possession of an acceptable equivalency diploma; and one (1) year of experience in clerical or routine maintenance of fiscal records; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
• Typing at a speed acceptable to departmental needs.
• Work may require demonstrated proficiency in relevant software and basic computer skills.
• Valid State of Florida Driver License required at all times while employed in this classification.
• Knowledge of and ability to use computers, basic office equipment and relevant software.
• Knowledge of office and bookkeeping terminology, practices, procedures and business English, spelling and arithmetic.
• Ability to keep records and prepare reports.
• Ability to operate work related equipment.
• Ability to understand and follow oral and written instructions.
• Ability to work effectively with co-workers, internal and external customers and the general public.
• Ability to communicate effectively, both orally and in writing.
• Ability to perform varied office and clerical work involving administrative responsibility.
• Ability to prioritize and perform multiple tasks at a time.
• Ability to make rapid and accurate mathematical computations.
• Knowledge of governmental budget procedures.
• Skill in accurate handling of large sums of money.
• Knowledge of mail handling procedures, including postal regulations for first class and bulk mail presorts.
• Knowledge of City geography and the location of City buildings.
• Work requires physical strength, ability and agility sufficient to safely lift or move 50 pounds to required height or distance.

Responsibilities

• Acts as a receptionist, answers phones and responds to inquiries, referring non-routine information requests.
• Provides staff support backup.
• Maintains departmental calendars, including scheduling meetings.
• Obtains needed supplies.
• Collects, compiles, prepares, distributes and maintains regular reports, accounts, correspondence, forms, data, records and information.
• Operates and helps maintain all office/postal machines, including computers, binders, paper cutters, meters and printers.
• Receives, processes and distributes mail.
• Opens and empties mail pouches and sacks and faces, cancels and ties mail.
• Issues, receives and maintains vendor applications/lists.
• Assists staff with the entry and evaluation of standard materials bids.
• Performs cash reconciliation as needed.
• Attends work on a continuous and regular basis.
• May assist in the preparation of electronic content management and in the distribution of office supplies.
• Assists staff with bids and with difficult clerical and administrative details.
• Performs other related duties as assigned .

Benefits

• The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.
• All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also o ff er great things like on-site fi tness centers, tuition reimbursement, on-site medical sta ff and a wellness program to keep you healthy and happy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED