Clerical Support Specialist

TUFF SHED, Inc.•Denver, CO

34d•Hybrid

About The Position

We are hiring a Clerical Support Specialist for our Legal and Safety Department. This position is based out of our corporate headquarters located in south Denver (I-25 & Colorado Blvd). This is a hybrid option: 3 days in office/2 days remote. This position will provide administrative support to the Legal/Safety Department. The position will perform general administrative duties, intake incidents and administer our claims management system, oversee the learning management process as it relates to safety, provide administrative support for monthly and other recurring Safety Training, and support and organize other legal and safety systems and processes. The essential functions for this position include but are not strictly limited to:

Requirements

1-3 years in a clerical or administrative support role, preferred.
Strong computer literacy, including Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
Experience in or aptitude to learn multiple databases and systems.
Strong written and verbal communication skills including professional phone etiquette.
Strong interpersonal skills with the ability to effectively interact with staff at all levels in varying departments and positions.
Excellent organizational skills including the ability to prioritize and coordinate multiple tasks using different systems.
Excellent attention to detail
Ability to solve problems using sound logic and good business judgment.
Ability to read, write and understand instructions given orally, in writing and/or in diagram form.
Ability to prepare written correspondence and reports that create a professional image for Tuff Shed.
Ability to effectively communicate at all levels, including customers, business partners, suppliers, co- workers, and managers.

Nice To Haves

Experience working in a safety and/or legal capacity a plus.

Responsibilities

Provide administrative support to the Legal and Safety Departments.
Review new incident reports and set-up incident records.
Collect information and supporting documentation regarding incident reports and claim files; follow up and initiate additional communications to ensure information is accurate and complete.
Collect information and supporting documentation regarding incident reports and claim files; follow up and initiate additional communications to ensure information is accurate and complete.
Input notes, diaries and maintain timely task completion in incident/claims database.
General administrative support to ensure that claims are tracked and processed timely and accurately.
Maintenance, administration and upkeep in a centralized repository of safety, incident, and legal documents.
Prepare reports, analysis, and communications such as spread sheets, tables, charts, and presentations in relation to incidents, claims, safety and legal matters.
Maintain and update databases and with accurate and complete information.
Compose correspondence to company personnel and external agencies as required.
Answer phone and refer calls to appropriate personnel or provide requested information
Maintain and manage individual and shared business email accounts.
Maintain strict confidentiality related to incidents, claims, legal, environmental, safety, and security issues.
Responsible for incoming and outgoing mail.
Work effectively in a multi-disciplinary environment.
Performing all other duties, tasks and responsibilities as assigned by the Legal Department Manager.