Clerical Hourly - Community Development

City of Carson City, NV•Carson City, NV

39d

About The Position

This is a non-exempt, part-time position, not to exceed 1039 work hours in any fiscal year. Employees in this position will perform a variety of clerical duties for Community Development located in Carson City, Nevada. Performs duties including customer service, data entry and retrieval, filing, typing and records storage; performs related duties as required. This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Please Note:Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

Requirements

Knowledge of: General office practices and procedures.
Knowledge of: Chronological, alphabetical, and numerical filing procedures.
Knowledge of: Data entry and verification procedures
Knowledge of: Proofreading procedures
Knowledge of: Customer Service
Ability to: Answer telephones and take accurate messages.
Ability to: Proofread documents for accuracy and completeness.
Ability to: Maintain confidentiality of information.
Ability to: Operate a variety of office equipment including personal computers, facsimile machines, photocopiers, scanners, postage meters, and calculators.
Ability to: Communicate effectively, both verbally and in writing.
Ability to: Read and follow instructions.
Ability to: Establish and maintain interpersonal and cooperative relationships.
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. A typical way to qualify: graduation from high school or the equivalent, supplemented by specialized clerical training and two years of increasingly responsible clerical experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations; write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from groups of managers, customers, and the general public.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percentage.
Ability to define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Intermediate to advance proficiency level utilizing Microsoft Office applications including Excel, Access, PowerPoint, Word, and Outlook, and the ability to operate other standard office equipment, including telephones, calculators, copiers, fax machines, etc. is required.

Responsibilities

Greet and assist visitors with routine matters.
Answer telephone, route calls, and take and relay messages.
Respond to request for information related to specific unit of assignment.
Type, proofread, and distribute correspondence, forms and reports.
Enter and retrieve information from an automated data system.
Maintain and update filing and/or records systems, mailing lists, and other specialized record keeping information.
Maintain and monitor office and/or specialized supplies and related equipment.
Review all work for accuracy and completeness and maintain confidentiality of all information.
Photocopy, collate, and distribute reports and documents.
Photograph recorded documents onto microfilm.
Sort and disseminate mail to appropriate staff and office.
Operate a variety of office equipment, i.e. computer, fax, copier, sorter, folding machine, postage machine, etc.