Clerical Assistant (Residential Program)
About The Position
The Clerical Assistant provides routine clerical and administrative support to assist daily operations across Residential programs. This role focuses on, document handling, file organization, and general office support under direct supervision, with training provided. The ideal candidate is dependable, organized, and able to follow established procedures while maintaining confidentiality. This is a part-time position ( up to 20 hours per week) with a schedule based on candidate availability and operational needs. The ideal candidate is dependable, organized, and able to follow established procedures while maintaining confidentiality.
Requirements
- Dependable and consistent attendance
- Follows instructions and established procedures
- Organized with attention to routine tasks
- Maintains confidentiality and professionalism
- Works well under direct supervision
- Basic computer skills
- Ability to enter data into Microsoft Word
- Ability to send, receive, and respond to emails using Microsoft Outlook following provided templates or instructions
- Ability to learn program-specific procedures and systems with training
- Ability to operate basic office equipment
- High school diploma or equivalent required
- Ability to sit, stand, bend, and move throughout the office as needed
- Ability to lift and carry light to moderate office materials
Nice To Haves
- Clerical or office experience preferred but not required
Responsibilities
- Provide routine clerical support to Residential staff coding invoices, filing AP, and filing participant paperwork
- Assist with copying, scanning, and document preparation for both programs
- Organize and maintain paper and electronic files for assigned program
- Follow established procedures for document handling and record retention
- Scan, upload, file, and archive documents according to instructions
- Assemble packets, forms, or folders as directed
- Fax or upload documents following established procedures
- Flag missing or incomplete documents for supervisor review
- Sort and distribute internal mail or documents within the office
- Prepare outgoing documents for mailing or courier pickup as directed
- Provide clerical assistance to administrative and program staff
- Support office operations through routine clerical tasks
- Send routine emails or notifications as directed using approved language or templates
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
