Clerical Assistant I (Records and Notifications Unit) – Pretrial Services Department

City of Philadelphia • Philadelphia, PA

14d • Onsite

About The Position

The Clerical Assistant I provides routine clerical support following established procedures of Pretrial Services. The work is generally repetitive and is performed under the supervision of a clerical or administrative supervisor. The work is routine in nature, easily learned, and once learned, can be performed without close supervision. Employees in this class may be required to perform data-entry tasks as needed.
As with any entity within the First Judicial District, the Pretrial Services Department may be called upon to ensure the performance of essential duties or functions as deemed so by administrative and governing bodies, which may result in an individual being available to perform essential tasks during court closures and/or non-traditional hours.

Requirements

• High School Diploma or Equivalent.
• Some experience in an office environment is preferred.
• OR
• Any equivalent combination of training and experience determined to be acceptable by the First Judicial District of Pennsylvania, which also includes a high school diploma or equivalent.
• Ability to perform the essential functions of the position.
• Must work in person (not remote).
• Skill in computer access and data entry on pre-established screens.
• Ability to meet deadlines.
• Ability to deal with people tactfully and efficiently.

Responsibilities

• Greets individuals placed on pretrial supervision and checks them by utilizing designated applications and established procedures.
• Maintain accurate records both digitally and physically to be utilized for statistical purposes.
• Maintains communication with the Sheriff's Warrant Unit when facilitating arrests to ensure public safety
• Sorts and files papers and/or legal documents in a pre-established filing system.
• Performs routine data entry functions to retrieve information from court computers.
• Directs the public to appropriate departments based on simple inquiries.
• Maintains inventory of supplies and orders supplies.
• Replenishes computer, printer, copier and fax machine paper.
• Answers the telephone and greets the public.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.
• The First Judicial District of PA offers 8 weeks of paid parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED