Clerical Assistant - Health

Community action committee of pike county•Piketon, OH

56d

About The Position

The Clerical Assistant - Health supports the Health Services Manager with tasks related to Head Start health requirements and licensing standards. This includes scheduling appointments, completing health screenings, tracking health documentation, communicating with medical/dental providers, assisting with health chart audits, and maintaining health-related supplies. The role also involves general clerical duties, data entry, scanning, record organization, and communication with families, staff, and community partners.

Requirements

High School Diploma or equivalent.
One year of office work experience.
Valid Ohio Driver's License and reliable, insured transportation.
Ability to pass BCI/FBI background checks.
Ability to file alphabetically (may require skills assessment).
Must meet all ODJFS/ODE and agency requirements, including: Physical exam and immunizations
15 hours of annual training
CPR/First Aid
Communicable Disease and Child Abuse Prevention Training

Nice To Haves

One year of medical office experience.
Six months of experience working with low-income families.
Six months of experience in Early Childhood programs.

Responsibilities

Schedule health-related appointments for physicals and dental visits.
Scan health documents into ChildPlus.
Assist with home visits when needed.
Order and maintain health supplies.
Obtain and track children's health information.
Fax and follow up with medical and dental offices daily.
Inventory first aid kits and maintain needed supplies.
Conduct health chart audits quarterly and follow up on missing information.
Assist with vision and hearing screenings.
Assist with mass dental screenings.
Provide care for sick or injured children as needed.
Ensure all work is completed accurately, with attention to detail and timeliness.
Perform typing, word processing, copying, faxing, filing, and data entry in ChildPlus.
Answer phones in a professional manner, take messages when needed.
Order and maintain office supplies.
Maintain printer and copier paper supplies.
Collect and distribute mail daily.
Complete and assist with end-of-year file transitions.
Keep office and shared kitchen areas clean, according to rotation.
Greet visitors in a friendly, professional manner.
Participate in recruitment activities as assigned.
Assist with enrollment intake when necessary to maintain full enrollment.
Provide classroom break coverage if needed.
Maintain a positive, cooperative, team-focused work environment.
Maintain confidentiality in accordance with agency policy.
Follow all agency safety procedures.
Participate in program planning and monitoring activities.
Adhere to agency policies and procedures, state licensing rules, and Head Start Performance Standards.
Attend committee meetings as assigned.
Document relevant parent contacts in ChildPlus.
Encourage and support parent involvement activities.
Assist in maintaining facility security and inventory of supplies.
Complete additional duties as assigned to support program needs.