Clerical & Administrative Support
About The Position
Key Responsibilities Billing & Account Support Process and generate customer invoices for fuel, lubricant, and DEF deliveries with a high level of accuracy. Verify pricing, gallons, product codes, and delivery documentation before billing. Assist with resolving billing discrepancies by coordinating with sales, operations, and accounting. Maintain organized billing records and supporting documentation. Support Accounts Receivable with invoice copies, customer inquiries, and payment follow-ups as needed. Enter supplier invoices and verify costs when required. Order Entry & Administrative Support Accurately enter fuel and lubricant orders into internal systems. Maintain and update customer account information, tax exemptions, and pricing structures. Answer and direct incoming phone calls professionally. Assist walk-in drivers, customers, and staff at the service window. File, scan, copy, and maintain organized digital and physical records. Communicate internally with sales and operations teams regarding order details or corrections. Provide general office support to ensure smooth daily operations. Requirements What We’re Looking For Previous experience in clerical, administrative, billing, or office support roles. Strong attention to detail and ability to work with numbers accurately. Comfortable using Microsoft Office (Excel, Outlook, Word). Experience with accounting software or ERP systems is a plus. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Strong communication skills and a professional, customer-focused attitude. Dependable, organized, and able to work independently while supporting a team. Benefits At Al Warren Oil, we believe in taking care of our employees. In addition to competitive pay, we offer a comprehensive benefits package, which includes: Empower 401(K) Retirement Program with a company match from Day 1. Blue Cross Blue Shield Health Insurance that includes prescriptions, vision, and dental. 3 levels of PPO coverage for individuals and family. HSA with Employer Contributions. Life Insurance Policy - Additional Life and Disability Coverage Available. Paid vacations, time off, and holidays. We offer these benefits because we understand that our team's well-being is vital to our success. Apply today to become a part of the Al Warren Oil family, where your contributions are valued and your hard work is rewarded.
Requirements
- Previous experience in clerical, administrative, billing, or office support roles.
- Strong attention to detail and ability to work with numbers accurately.
- Comfortable using Microsoft Office (Excel, Outlook, Word).
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills and a professional, customer-focused attitude.
- Dependable, organized, and able to work independently while supporting a team.
Nice To Haves
- Experience with accounting software or ERP systems is a plus.
Responsibilities
- Process and generate customer invoices for fuel, lubricant, and DEF deliveries with a high level of accuracy.
- Verify pricing, gallons, product codes, and delivery documentation before billing.
- Assist with resolving billing discrepancies by coordinating with sales, operations, and accounting.
- Maintain organized billing records and supporting documentation.
- Support Accounts Receivable with invoice copies, customer inquiries, and payment follow-ups as needed.
- Enter supplier invoices and verify costs when required.
- Accurately enter fuel and lubricant orders into internal systems.
- Maintain and update customer account information, tax exemptions, and pricing structures.
- Answer and direct incoming phone calls professionally.
- Assist walk-in drivers, customers, and staff at the service window.
- File, scan, copy, and maintain organized digital and physical records.
- Communicate internally with sales and operations teams regarding order details or corrections.
- Provide general office support to ensure smooth daily operations.
Benefits
- Empower 401(K) Retirement Program with a company match from Day 1.
- Blue Cross Blue Shield Health Insurance that includes prescriptions, vision, and dental.
- 3 levels of PPO coverage for individuals and family.
- HSA with Employer Contributions.
- Life Insurance Policy - Additional Life and Disability Coverage Available.
- Paid vacations, time off, and holidays.
- We offer these benefits because we understand that our team's well-being is vital to our success. Apply today to become a part of the Al Warren Oil family, where your contributions are valued and your hard work is rewarded.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
