Clerical Accounting Coordinator

TES Staffing • Rochester, NY

3d • $23

About The Position

Accounting & Expense Coordinator – Permanent Direct Hire Accounting & Expense Coordinator Permanent | Direct Hire Pay: Above‑average compensation + profit sharing (Base starting at $23/hr) Schedule: Full‑time, 7:30 AM – 4:30 PM Why This Role Is Different This is a long‑term, permanent opportunity created intentionally as part of our succession planning. Two key team members are nearing retirement, and we’re investing early in the next generation of talent—someone who wants stability and room to grow. If you’re early in your accounting or finance career and looking for a place where you can learn, be mentored, and build a future (not just hold a job), this role was designed with you in mind. Position Overview TES Staffing is partnering with a well‑established, construction‑focused organization to hire an Accounting & Expense Coordinator . This role is purely clerical accounting focused. You’ll play a critical behind‑the‑scenes role supporting expense management, purchasing cards (P‑cards), and reimbursement processes. Over time, responsibilities will grow as you gain confidence, exposure, and trust within the organization.

Requirements

• Exceptionally organized with strong attention to detail
• Comfortable working with numbers, processes, and deadlines
• Curious, reliable, and eager to learn
• A collaborative team player who enjoys supporting others
• Strong written and verbal communication skills
• 2+ years of experience in accounting support, expense processing, or administrative finance roles
• Proficiency in Microsoft Excel and Outlook
• Familiarity with expense reporting, reimbursements, or clerical accounting processes

Nice To Haves

• Experience in construction or project‑based environments is a plus (COINS experience helpful but not required)

Responsibilities

• Process and code purchasing card (P‑card) receipts by job, project, or division
• Review, track, and reconcile employee expense reports and reimbursements
• Follow up with field staff on missing or incomplete P‑card documentation
• Order, activate, and maintain purchasing cards for employees
• Research and resolve unapplied payments and minor account discrepancies
• Assist with accounts receivable support, including payment inquiries
• Maintain accurate customer and vendor records
• Track and manage subcontractor certificates of insurance
• Provide clerical accounting and administrative support to Project Managers
• Assist with documentation related to bids, awards, and project setup

Benefits

• Permanent, direct‑hire role —not contract or temporary
• Above‑average pay with profit‑sharing opportunities
• Outstanding benefits package
• Built‑in mentorship and long‑term career growth
• Exposure to accounting, operations, and project finance
• A stable organization that values loyalty and internal development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed